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ITEM 18
City Council Memorandum Facilities and Fleet Memo No. N/A
Date:
August 15, 2022
To:
Mayor and Council
Thru:
Joshua H. Wright, City Manager
Dawn Lang, Deputy City Manager - CFO
From:
Mike Hollingsworth, Facilities & Fleet Manager
Subject:
Agreement No. BF2-031-4483, with DL Sales Corporation, for HVAC Air Filter Maintenance Services
Proposed Motion:
Move City Council approve Agreement No. BF2-031-4483, with DL Sales Corporation, for HVAC filter replacement services, in an amount not to exceed $89,500, for the period of one year, beginning August 25, 2022, through August 24, 2023.
Background/Discussion:
This contract will provide for the replacement of HVAC filters in 53 City buildings. There are 1,638 filters located in these buildings. Filter replacement is critical for preventing premature failure of mechanical equipment as well as providing clean air for building users. This contract provides filter replacement monthly or quarterly based on use and equipment specifications. This contract will also provide for replacement of HEPA filters at the Public Safety Training Center (PSTC) firing range, which remove 99.97% of airborne particles measuring 0.3 microns or greater in diameter, resulting from the discharge of firearms in the facility.
Evaluation:
On March 30, 2022, City staff issued Request for Proposal No. BF2-031-4483 for HVAC Filter Replacement Services. Notification was sent to all registered vendors. Three proposals were received from the following offerors:
Benson Systems
DL Sales Corporation
PM Plumbing & Mechanical, Inc.
The Evaluation Committee evaluated the proposals recommends award to DL Sales Corporation, who submitted the most advantageous offer to the City in accordance with the evaluation criteria.
Fiscal Impact
Account No.
Fund Name
Program Name
Dollar Amount
CIP Funded Y/N
101.3200.5316
General Fund
N/A
$89,500
N
Attachments
4483 Signed Agreement
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