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ITEM 5
City Council Memorandum Communications and Public Affairs Memo No. N/A
Date:
August 18, 2022
To:
Mayor and Council
Thru:
Joshua H. Wright, City Manager
Matthew Burdick, Communications and Public Affairs Director
From:
Matt Burdick, Communications and Public Affairs Director
Subject:
Purchase of Ricoh Printer
Proposed Motion:
Move City Council approve the purchase of a Pro C7210S multifunction commercial printer, from Ricoh USA, Inc., utilizing Arizona State Contract No. ADSPO18-216027, in the amount of $105,708.
Background/Discussion:
This purchase would use funds in the Print, Mail and Graphics Division operating budget to replace equipment that supports the internal processing of color print production requests for City departments. Print, Mail and Graphics processes an average of more than 38,000 color print pieces monthly. The City will achieve a reduced purchase price by trading in equipment and receive a promotional discount from the vendor.
Evaluation:
The State of Arizona competitively solicited and awarded a contract for multifunctional devices. The City has a current agreement with the State allowing for the cooperative use of their contracts. In addition to the contract pricing, Ricoh offers a trade-in of $41,000, as well as an additional promotional discount of $4,000.
Financial Implications:
The funds are available in the Capital Replacement Fund, Print Mail and Graphics Cost Center, Communication Equipment Account Number.
Fiscal Impact
Account No.
Fund Name
Program Name
Dollar Amount
CIP Funded Y/N
402.1210.6314.0.0.0
Capital Replacement
N/A
$105,708
N
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