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ITEM 7 |
City Council Memorandum Community Services Memo No.
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Date: |
August 18, 2022 |
To: |
Mayor and Council |
Thru: |
Joshua H. Wright, City Manager Tadd Wille, Assistant City Manager John Sefton, Community Services Director Kimberly Moon, Capital Projects Manager |
From: |
Vivianna Barrientes, Engineering Project Manager |
Subject: |
Professional Services Agreement No. PR2208.201 for
Design
Services with J2 Engineering & Environmental Design, L.L.C. for the Snedigar Sports Complex Multiuse Field Turf Conversions. |
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Proposed Motion: |
Move City Council award Professional Services Agreement No. PR2208.201 to J2 Engineering & Environmental Design, L.L.C., for the Snedigar Sports Complex Multiuse Field Turf Conversions
Design
Services, in an amount not to exceed $181,292.30. |
Background/Discussion: |
Snedigar Sports Complex is a 91-acre community park located at 4500 South Basha Road, in the vicinity of Alma School and Ocotillo roads. The original sports complex was constructed on 30 acres in 1991 and over the years has been expanded and amenities added to keep pace with the needs for recreational sports fields and facilities. Existing amenities include twelve (12) lighted multi-use fields, six (6) lighted baseball fields, four (4) lighted softball fields, two (2) playgrounds, a cricket field, skate park, dog park, restrooms, parking, and a satellite recreation center. The playing surface of the athletic fields located at the Snedigar Sports Complex is natural grass and the fields are used by various sports groups for practices, games, and tournaments year-round. The amount of use scheduled on each field has had an impact on the fields' turf and soils. Each year, the City hears numerous concerns regarding the playing conditions Snedigar Sports Complex due to overuse. Chandler is not unique in this situation. Given the increased and continued demand for more playtime, more tournaments, short turnaround time, less rest and recovery, and greater expectations for enhanced maintenance, many school districts and municipalities are converting their natural turf fields to synthetic turf fields. Currently, there are between 12,000 and 13,000 synthetic turf sports fields in the U.S., with approximately 1,200–1,500 new installations each year. While the initial installation cost for a natural turf field is much lower than a synthetic turf field, a synthetic turf field requires much less maintenance/down-time, and due to its durability, can support over 1,200 hours of programmable play time plus additional open field accessibility when not programmed. Depending on use, the life expectancy for a synthetic turf field is 7-10 years. This contract is for the professional design services needed to develop construction drawings for the conversion of one existing natural grass multiuse field to synthetic turf, with the option to provide construction drawings for up to two additional fields. While the design is for up to three (3) multi-use fields, only one field will be initially converted to afford staff and users the opportunity to evaluate its performance. If the feedback is positive, then two additional fields could be designed and converted. The scope of work consists of survey services, geotechnical investigation, civil engineering, drainage report, utility coordination, and construction cost estimates. The contract completion time for the initial field design is 234 calendar days following Notice to Proceed. |
Evaluation: |
The selection process was conducted in accordance with City policy and procedure and State law. This project is being performed under the On-Call Consultant Pre-Qualified List for Parks & Landscape Services. Staff recommends approval of this agreement with J2 Engineering & Environmental Design, L.L.C., based on qualifications, relevant firm experience, team experience, project understanding, and project approach. |
Financial Implications: |
The project total cost of $181,292.30 will be funded from General Parks Capital Budget for existing athletic field improvements. |
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Fiscal Impact |
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