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ITEM 8 |
City Council Memorandum Community Services Memo No. N/A
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Date: |
September 22, 2022 |
To: |
Mayor and Council |
Thru: |
Joshua H. Wright, City Manager Tadd Wille, Assistant City Manager John Sefton, Community Services Director |
From: |
Jeffrey Larsen, Parks Operations and Maintenance Manager |
Subject: |
Agreement No. CS9-988-4086, Amendment No. 3, with Grounds Control, LLC, for City Parks Landscape Services |
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Proposed Motion: |
Move City Council approve Agreement No. CS9-988-4086, Amendment No. 3, with Grounds Control, LLC, for City parks landscape services, in an amount not to exceed $1,401,786.20, for a one-year period, October 1, 2022, through September 30, 2023. |
Background/Discussion: |
This full-service contract incorporates the landscape maintenance requirements for various City parks, non-parks, and facility locations administered by the Parks Operations Division. Services under this agreement consist of trash pickup, weed control, irrigation repair, mowing, tree and shrub pruning, and trimming as required. The current maintenance responsibilities consist of 54 park and non-park sites, which include aquatic facilities, special use paths (Paseo Trail and Ashley Trail), City rights-of-way adjacent to public parks, certain downtown areas, ball field maintenance at Folley Park, fire stations, and training facilities. The contract requires weekly visits to each site for inspection. Maintenance standards are also set in the contract, which must be met by the contractor. If the contractor does not meet the maintenance standards, the contractor allows for corrective action to occur in a timely manner. |
Evaluation: |
On September 12, 2019, City Council approved an agreement with Grounds Control, LLC, for City parks landscape services, for a one-year period, with the option of up to four (4) one-year extensions.The Contractor has agreed to extend for one additional year at the same terms and conditions and an 8% increase in cost due to rising prices of fuel, wages and equipment. Staff recommends extension of this agreement for the term of October 1, 2022, through September 30, 2023. This amendment represents the third renewal option. |
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Fiscal Impact |
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