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ITEM  42 City Council Memorandum      Public Works & Utilities  Memo No. UA25-014         Date: September 12, 2024 To: Mayor and Council Thru: Joshua H. Wright, City Manager Andy Bass, Deputy City Manager John Knudson, Public Works and Utilities Director From: Danny Sargent, Water Systems Senior Manager Subject: Agreement No. 4521, Amendment No. 2, Supervisory Control and Data Acquisition (SCADA) Maintenance Services

Proposed Motion:

Move City Council approve Agreement No. 4521, Amendment No. 2, with Schneider Electric Systems USA, Inc., for the sole source purchase of SCADA maintenance services, in an amount not to exceed $146,102, for the period of one year, July 1, 2024, through June 30, 2025.

Background/Discussion:

The Public Works & Utilities Department provides water and wastewater services to over 250,000 residents. These systems rely heavily on automation to reliably communicate and control water and wastewater facilities. This automation is primarily accomplished through the Supervisory Control and Data Acquisition (SCADA) system. SCADA controls and monitors the Pecos Surface Water Treatment Plant (PSWTP), Airport Water Reclamation Facility (AWRF), and 58 remote facilities including water production facilities, water quality monitoring stations, wastewater lift stations, and reclaimed water facilities. Beyond system control, SCADA captures operations data throughout the system for regulatory reporting and system analysis. This contract will be used to maintain the Foxboro SCADA systems currently in place at PSWTP and AWRF. Since the SCADA systems at PSWTP and AWRF are proprietary and highly specialized, it is necessary to have personnel available who specialize in maintaining these systems. Schneider will provide technical staff who are specifically trained in maintaining these systems to complete repair and preventative maintenance tasks. Routine equipment life cycle assessments will also be conducted to help staff plan for equipment replacement needs. Staff will also utilize this contract to ensure the SCADA systems are updated with the latest software revisions to ensure full compliance with cybersecurity guidelines.

Evaluation:

On June 15, 2023, City Council approved an agreement with Schneider Electric Systems USA, Inc., for the sole source purchase of SCADA maintenance services, for a one-year period, with the option of up to two one-year extensions. The contractor has agreed to extend for one additional year at the same terms and conditions, with a slight price increase per the previously agreed upon fee schedule. Amendment No.1 corrected the fee schedule for the original agreement. This Amendment No. 2 is the first extension of the original agreement.

Fiscal Impact

Account No. Fund Name Program Name Dollar Amount CIP Funded Y/N 605.3830.5219 Water Operating Other Professional Services 73,324.00 N 615.3960.5219 Wastewater Operating Other Professional Services 72,778.00 N

Attachments Amendment

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