Agenda - View Meetings (All) (6325562639)

Back to Calendar Return

CITY OF CORTEZ
123 ROGER SMITH AVENUE
CORTEZ, CO 81321

Kelly Koskie
Director of Finance
123 Roger Smith Ave
Cortez, CO. 81321
kkoskie@cortezco.gov

Memorandum

To:

CORTEZ CITY COUNCIL

From:

KELLY KOSKIE, DIRECTOR OF FINANCE

Date:

10/03/2023

RE:

Council Chambers AV Bid Award

DISCUSSION

After further discussion at the July 25th City Council meeting regarding the AV equipment in Council chambers, options were narrowed down to option #2 and option #3 with minor adjustments. Option #3 was chosen after removing the interactive tablets at the dais. Please see attached PowerPoint.

BACKGROUND

Plans to replace the AV equipment that resides in the City Council Chambers and provides live-streaming services of all City Council meetings were approved in the 2023 budget at $86,734.00. Since that time there have been wide ranging discussions about the level of quality and corresponding expense needed for an appropriate level of streaming service for Cortez. There were 3 vendors who responded to the RFP and attended the required walkthrough. The selection committee consisted of the IT Manager, Finance Director, Network Administrator, City Clerk and the Assistant City Clerk. The bid submitted by Next Level out of Farmington, New Mexico was chosen by the committee as the most desirable bid based on product quality, flexibility, and cost.

FISCAL IMPACT

The total bid amount of $86,734.00 will be divided in two payments. The first payment will be made in 2023 for $43,467.00 with the second payment in the same amount being made in 2024. Both the 2023 and 2024 budgets include this amount.

RECOMMENDATION

Staff recommends that Council award the bid to Next Level for $86,734.00

MOTION

If agreed upon by the City Council, a possible motion would be: I move to award the City Council Chambers AV equipment bid to NextLevel for $86,734

Attachments

Round 2