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CITY OF CORTEZ
123 ROGER SMITH AVENUE
CORTEZ, CO 81321

Creighton Wright
Director of Parks and Recreation
435 Roger Smith Ave
Cortez, CO. 81321
cwright@cortezco.gov

Memorandum

To:

CORTEZ CITY COUNCIL

From:

CREIGHTON WRIGHT, DIRECTOR OF PARKS AND RECREATION

Date:

October 10, 2023

RE:

Award of Recreation Center Domestic Water Heater Bid.

DISCUSSION

Parks and Recreation had worked with a plumbing company to determine the best water heater replacement at the Recreation Center. The newer version of the existing water heater is the Lochinvar CFN0992PM – 990,000 BTU Commercial High-Efficiency Commercial Heater. Bids were opened on September 20, 2023.

Recreation Center Domestic Water Heater Bid
Contractor	Bid
Sparks Plumbing	$29,787.35
Montezuma Valley Plumbing	$30,459.54
Farmington Heating & Metal	$39,812.00

BACKGROUND

Hot water at the Cortez Recreation Center is fed from a large commercial water heater. It is one of the oldest pieces of infrastructure in the building and the one system planned for replacement this year. Unfortunately, our replacement came a little too late, as it failed this year because of an electrical issue that shorted out the control board, a relay, and one of the two circulation pumps. The ingenuity of our facilities staff, with guidance from a local plumber, got the unit minimally functioning. This project was planned in the 2023 Budget. Bid documents were prepared and advertised. Bids were received from (3) firms.

FISCAL IMPACT

The Cortez Recreation Center Water Heater Replacement was budgeted for $25,000. The low bid amount is $29,787.35. This is slightly above the budget. Fortunately, there are savings in the Recreation Center Enterprise Fund due to challenges in hiring several positions early in the year. The Enterprise Fund can absorb the small overage.

RECOMMENDATION

Staff recommends that the Council award the Recreation Center Domestic Water Heater bid to Sparks Plumbing not exceeding $29,787.35.

MOTION

If agreed upon by the City Council, a possible motion would be:
Motion to award the Recreation Center Domestic Water Heater bid to Sparks Plumbing not exceeding $29,787.35.