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CITY OF CORTEZ
123 ROGER SMITH AVENUE
CORTEZ, CO 81321

Brian Peckins
Director of Public Works
110 West Progress Circle
Cortez, CO. 81321
bpeckins@cortezco.gov

Memorandum

To:

CORTEZ CITY COUNCIL

From:

BRIAN PECKINS, DIRECTOR OF PUBLIC WORKS

Date:

February 1, 2024

RE:

Equipment Purchase for the Public Works Water Department

DISCUSSION

The Water Department needs to purchase a large excavator to facilitate the removal and installation of water mains throughout the City's distribution system.

BACKGROUND

City Staff reached out to several dealers and auction sites to check availability and get quotes on new and used excavators within the City's approved budget of $250,000. Both new and used excavators come with a one-year warranty. The results are as follows:

1. 4 Rivers Equipment
New 2023 John Deere 135P Excavator                                        $254,703.00
Rubber tracks

2. Wagner Equipment
New 2023 Caterpillar 315 Excavator (13 hrs)                              $237,318.87
Rubber tracks

3. Power Equipment Company
Used 2022 Volvo EC140E Excavator (244 hrs)                           $176,000.00
Rubber tracks

4. Power Equipment Company
Used 2022 Volvo EC140EL Excavator (194 hrs)            $183,598.00

Taking into consideration price and availability of these units, Staff recommends purchasing the Volvo EC140E Excavator from Power Equipment Company (#3 above).

FISCAL IMPACT

This purchase is fully covered through funds in the Water Capital Outlay. Additionally, since the Water Department is an Enterprise Fund, this purchase does not affect the General Fund Equipment Account.

RECOMMENDATION

Staff recommends that Council approve the acquisition of an excavator for the Public Works Department from Power Equipment Company in the amount of $176.000.00, which is less than the funds budgeted in the Water Capital Outlay account for FY2024.

MOTION

If agreed upon by the City Council, a possible motion would be:
I move that the City Council approve the acquisition of a Volvo EC140E Excavator from Power Equipment Company for the Public Works Water Department in the amount of $176,000.00.

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