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CITY OF CORTEZ
123 ROGER SMITH AVENUE
CORTEZ, CO 81321

Kelly Koskie
Director of Finance
123 Roger Smith Ave
Cortez, CO. 81321
kkoskie@cortezco.gov

Memorandum

To:

CORTEZ CITY COUNCIL

From:

KELLY KOSKIE, DIRECTOR OF FINANCE

Date:

2/07/2024

RE:

Ordinance 1325, Series 2024 Amending the 2024 Budget

DISCUSSION

There were 4 items not budgeted in the 2024 budget that need to be re-authorized in the 2024 budget. We now have solid delivery dates for all in March or April 2024.

BACKGROUND

Several large projects were planned in the 2023 budget. Most were completed, but due to time constraints and supply chain issues, the 3 projects listed below were not completed. The budgeted funds for these projects were not spent in 2023. The Golf Pro budget did not anticipate an increase with this year’s renewal.

Pocket Park Playgrounds
The Pocket Park Playground project installs playgrounds at the two South Cortez Pocket Parks. The project was bid and awarded in the summer of 2023. The lead time for manufacturing is approximately six months. The excavation and necessary concrete paths and borders are already complete. We have a material delivery date of mid-March and an installation crew scheduled for early April.

Outdoor Pool Heater
The Outdoor Pool Heater replaces the failing (significant issues for the last three years) pool heater. The project was bid at the end of summer and awarded in the early fall. The production lead time is 3-4 months. It is expected to be delivered in mid-February and installed before the summer swim season.

Universal Turf Machine
The Universal Turf Machine was bid in the late fall, but not awarded until early December (winter). A unit was available when the bid occurred but not after it was awarded. The manufacturer scrambled to find us a unit, and now has one available.

Golf Pro Contract
Unfortunately, discussions on renewing the Golf Pro contract didn’t occur until after the budget was set. We did not receive this request until after the FY2024 budget was passed. The current Golf Pro contract has not been adjusted in six years.

FISCAL IMPACT

The incomplete projects are as follows:

Pocket Park Playgrounds       $175,601
Outdoor Pool Heater   $126,923
Universal Turf Machine $ 55,000
Golf Pro Contract Increase    $    4,500
Total                                    $362,024

RECOMMENDATION

Staff recommends that City Council approve on first reading Ordinance No. 1325, Series 2024, an ordinance amending the 2024 budget to re-authorize the completion of the pocket park playgrounds, outdoor pool heater, universal turf machine, and golf pro contract increase for a total of $362,024.00, and set for public hearing on February 27, 2024.

MOTION

If agreed upon by the City Council, a possible motion would be:
I move that City Council approve on first reading, Ordinance No. 1325, Series 2024, an ordinance amending the 2024 budget for the Parks and Recreation department within the General Fund, in the amount of $362,024.00, and set for public hearing on February 27, 2024.

Attachments

Ordinance to Amend 2024 Budget