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CITY OF CORTEZ
123 ROGER SMITH AVENUE
CORTEZ, CO 81321
Rick Smith
Director of General Services
110 West Progress Circle
Cortez, CO. 81321
rsmith@cortezco.gov
Memorandum
To:
CORTEZ CITY COUNCIL
From:
Vickie Haddix, General Services Secretary
Date:
03/22/2023
RE:
New 124-inch Rotary Mower for the Parks Department
DISCUSSION
Specifications were drawn up and bids received on February 8, 2023. The City received two responses to our bid request. The following is an overview of the bids received.
VENDOR MAKE & MODEL BID AMOUNT
1. Simpson-Norton Toro 4110-D $129,373.00
2. LL Johnson Toro 4110-D $139,871.00
The low bidder - Simpson-Norton can put the unit on order now with a simple email that says the City would like Simpson-Norton to proceed with ordering the 4110-D mower in the bid, no deposit is required, and the order can be canceled anytime. Once Simpson-Norton has a build date for the unit they will notify the City.
BACKGROUND
During the 2023 budget development discussions, it was decided to bid out a new 124-inch rotary mower for the Parks Department to replace unit #624 a 2016 mower. This mower currently has 3,944 hours on it. The vendors are stating 12-18 months delivery for the large mowers. This unit would be delivered sometime in 2024. In order to get the mower in queue for a manufacturer it was decided to bid the unit in 2023 to ensure delivery for 2024.
FISCAL IMPACT
No FY2023 budget impact. Would need to account for the purchase in the 2024 budget request process. If authorized, funds for the new unit would not be expended until delivery of the unit in FY2024.
RECOMMENDATION
Staff recommends that Council authorize staff to place a no penalty, revocable order for a 124-inch mower with the low bidder – Simpson-Norton at the $129,373.00.
MOTION
If agreed upon by the City Council, a possible motion would be:
I move that Council authorize staff to place a no penalty, revocable order for a new 124-inch rotary mower with the low bidder – Simpson-Norton at the $129,373.00.
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