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CITY OF CORTEZ
123 ROGER SMITH AVENUE
CORTEZ, CO 81321

Creighton Wright
Director of Parks and Recreation
425 Roger Smith Ave
Cortez, CO. 81321
cwright@cortezco.gov

Memorandum

To:

CORTEZ CITY COUNCIL

From:

CREIGHTON WRIGHT, DIRECTOR OF PARKS AND RECREATION

Date:

April 9, 2024

RE:

Award of Bid for Outdoor Restroom Janitorial Services

DISCUSSION

City staff solicited bids for Parks Outdoor Restroom Cleaning Service earlier this year. Two bids were received: one from Bravo! Cleaning and Restoration and one from Red Fin Janitorial.

Table depicting bids received.
	Restroom Service	Emergency/Event Cleaning per request
Bravo! Cleaning and Restoration	$15,545.53	$50 per cleaning
Red Fin Janitorial	$21,840	$40 per cleaning

Bravo! Cleaning and Restoration is the apparent low bidder. They have received the contract in the last several years. They are responsive and responsible.

Staff feels that contracting the service is very efficient. As an alternative to contracting, the City could complete the service with City forces. This would result in either re-prioritizing a senior maintenance worker's tasks, sacrificing other planned duties, or, at a minimum, hiring an additional seasonal worker. New seasonal maintenance work costs approximately $16,000 for the season, as well as a vehicle, materials, supplies, and management time to supervise and schedule them.

BACKGROUND

Having a clean restroom is an integral part of a satisfactory park experience. The City of Cortez has contracted for this service for several years.

There are 6 outdoor restrooms in City Parks, one at each: Parque De Vida, Centennial Park, Veterans Park, the Softball Complex, Denny Lake Park, and Montezuma Park.

The scope calls for cleaning and sanitizing each restroom daily from April 15 to October 31. It also calls for emergency and special event cleanings on a per-need request.

FISCAL IMPACT

$21,400 is budgeted in the Parks Division Budget (001-4554-454-32-90) for park restroom cleaning. The apparent low bid amount of $15,545.53 is approximately $5,000 under budget.

RECOMMENDATION

Staff recommends that the Council award the Parks Outdoor Restroom Cleaning contract to Bravo! Cleaning and Restoration for $15,545.53.

MOTION

If agreed upon by the City Council, a possible motion would be:

I move to award the Parks Outdoor Restroom Cleaning contract to Bravo! Cleaning and Restoration for $15,545.53.