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CITY OF CORTEZ
123 ROGER SMITH AVENUE
CORTEZ, CO 81321

Creighton Wright
Director of Parks and Recreation
425 Roger Smith Ave
Cortez, CO. 81321
cwright@cortezco.gov

Memorandum

To:

CORTEZ CITY COUNCIL

From:

CREIGHTON WRIGHT, DIRECTOR OF PARKS AND RECREATION

Date:

April 9, 2024

RE:

Award of Bid for Park Litter and Trash Removal Service

DISCUSSION

The City posted the bid request earlier this year. We received two bids.

Park Litter and Trash Removal Cost

Special Event Cleaning

Bravo! Cleaning and Restoration

$30,840.00

$200.00

Red Fin Janitorial

$45,000.00

$30.00 per hour

Bravo! Cleaning and Restoration is the apparent low bidder for $30,840. Bravo! Cleaning and Restoration received the bid last year and was responsive and responsible.

As an alternative to contracting, the City could complete the service with City forces. This would result in either re-prioritizing a senior maintenance worker's tasks, sacrificing other duties planned, or, at a minimum, hiring a new full-time maintenance worker. A new full-time maintenance worker costs approximately $30,000 per year plus benefits, a vehicle, materials, supplies, and management time to supervise and schedule them. We would likely need to bring on an additional seasonal worker to help keep up during the peak season.

BACKGROUND

Keeping our parks clean is a fundamental duty of the Parks and Recreation Department. Keeping up with the litter and trash is challenging. This is the primary reason for contracting the service, as it allows our staff to focus on other tasks like irrigation management, mowing, and sports field prep.

The City began contracting for this service in 2022 and feels that it is an efficient manner of completing the work. The scope of services includes litter and trash removal at 11 city park sites, seven days per week, including holidays from April 15 through October 31. Service is reduced to three days per week from November through March. We also requested a per-site special event fee.

FISCAL IMPACT

The Parks Litter and Trash Removal Service contract is paid from the Parks Division Budget (001-4554-454-32-90). The service is budgeted at $30,400. The apparent low bid amount of $30,840 is slightly over budget, but it can be made up with savings from the Parks Outdoor Restroom Cleaning contract, which was approximately $5,000 under budget.

RECOMMENDATION

Staff recommends that the Council award the Park Litter and Trash Removal bid to Bravo! Cleaning and Restoration for $30,840.00.

MOTION

If agreed upon by the City Council, a possible motion would be:

I move to award the Park Litter and Trash Removal bid to Bravo! Cleaning and Restoration for $30,840.00.