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CITY OF CORTEZ
123 ROGER SMITH AVENUE
CORTEZ, CO 81321 |
Rick Smith
Director of General Services
110 West Progress Circle
Cortez, CO. 81321
rsmith@cortezco.gov
Memorandum
To:
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CORTEZ CITY COUNCIL
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From:
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Vickie Haddix, General Services Secretary |
Date:
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5/8/2024
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RE:
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Selection of Successful Bidder for 2024 Vehicles Purchase
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| DISCUSSION |
Specifications were drawn up and bids received on May 1, 2024. The City received proposals from three bidders. One bidder is considered an out-of-town vendor per the City local vendor preference policy. Please refer to the attachment for bid specifics. Below is an overview of the bids received.
BID ITEM 1: One ½ Ton Full Size 4x4 Pickup, Extended Cab (2-door) for Water Fund.
Bidder Make/Model Bid Price
1. Keesee Motors Ford/F150 $47,584.00
2. TRUWEST Ram/1500 Did not meet 2Dr Cab or 8’bed requirement
3. Morehart Murphy Ram/1500 Did not meet 2Dr Cab or 8’bed requirement
BID ITEM 2: Two ¾ Ton 4x4 Pickups with Utility Bed. One for Public Works and One for Water Fund.
Bidder Make/Model Bid Price
1. Keesee Motors Ford/F250 $59,951.00
2. TRUWEST Dodge/2500 $64,307.00
3. Morehart Murphy #1 Chev/2500 $68,249.03 (Includes Vend Pref)
4. Morehart Murphy #2 Chev/2500 $68,632.38 (Includes Vend Pref)
BID ITEM 3: One 1 Ton 4x4 Pickup with 12’ Flat Bed Dump for Public Works.
Bidder Make/Model Bid Price
1. Keesee Motors Ford/F350 $66,996.00
2. TRUWEST Dodge/3500 $69,044.00
3. Morehart Murphy Dodge/3500 $75,254.48 (Includes Vend Pref)
BID ITEM 4: One 1 Ton 2WD Pickup with 12’ Flat Bed Dump for Parks.
Bidder Make/Model Bid Price
1. TRUWEST Dodge/3500 $65,282.00
2. Keesee Motors Ford/F350 $69,155.00
3. Morehart Murphy Dodge/3500 $72,310.68 (Includes Vend Pref)
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| BACKGROUND |
The Equipment Fund provides $206,000 for the purchase of the following: 1 each 1Ton 2wd with 12’ flatbed dump for P&R ($63,000), 1 each ¾ Ton 4WD with utility bed for PW ($63,000), and 1 each 1 Ton 4WD with 12’ flatbed dump for PW ($80,000).
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| FISCAL IMPACT |
The Equipment Fund purchases as recommended would be $13,771.00 below the budgeted amount.
The Water Fund purchases as recommended would be $7,465.00 below the budgeted amount. |
| RECOMMENDATION |
Staff recommends that Council award the 2024 Vehicle bids as follows:
Bid Item 1: for the Water Fund to the low responsible bidder – Keesee Motors, at the bid amount of $47,584.00.
Bid Item 2: 1 each for the Equipment Fund and 1 each for the Water Fund to the low bidder – Keesee Motors, at the bid amount of $59,951.00 each.
Bid Item 3: for the Equipment Fund to the low bidder – Keesee Motors, at the bid amount of $66,996.00.
Bid Item 4: for the Equipment Fund to the low bidder – TRUWEST, at the bid amount of $65,282.00.
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| MOTION |
If agreed upon by the City Council, a possible motion would be:
I move that City Council select and award the 2024 Vehicle bids as follows:
Bid Item 1: for the Water Fund to the low responsible bidder – Keesee Motors, at the bid amount of $47,584.00.
Bid Item 2: 1 each for the Equipment Fund and 1 each for the Water Fund to the low bidder – Keesee Motors, at the bid amount of $59,951.00 each.
Bid Item 3: for the Equipment Fund to the low bidder – Keesee Motors, at the bid amount of $66,996.00.
Bid Item 4: for the Equipment Fund to the low bidder – TRUWEST, at the bid amount of $65,282.00.
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