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11.B.

City Council Meeting - FINAL

Meeting Date:

01/06/2026

From:

Stacy Saltzburg, City Clerk

TITLE:

Consideration and Approval: Use of the Council Initiative Fund

STAFF RECOMMENDED ACTION:

Consideration of the use of the Council Initiative Fund to support NAU's first annual Martin Luther King Jr. Gala
Consideration of the use of the Council Initiative Fund for any other programs Council may like to consider funding within the fiscal year.

Executive Summary:

A request was made by Councilmember Matthews to consider using the Council Initiative Fund in the amount of $1,000 to support NAU's first annual Martin Luther King Jr. Gala

Financial Impact:

Cost: Up to $25,000
Account Number Budgeted: 001-09-401-1300-1-4290
FY26 Budgeted Amount: $25,000.00
Funding Source: General Fund

Amount currently available for use is $11,200.

Policy Impact:

None

Previous Council Decision or Community Discussion:

None

Options and Alternatives to Recommended Action:

None

Background and History:

The Council Initiatives Fund was established as part of the FY2020-21 Budget. The formation of this particular fund was not driven by any singular request or need, but rather as a proactive measure to enable our City Council to approve unforeseen expenditures, from time to time, that would be of benefit to the Flagstaff community. The fund is limited in amount ($25K annual appropriation) and it does not rollover or accumulate. It is an annual appropriation.

There are numerous instances throughout the course of the fiscal year where Council may want to approve miscellaneous expenditures, for the benefit of our community, that simply do not fall neatly within a specific budget appropriation. This fund is intended to allow Council some discretion to approve such expenditures. There is no established process for doing so, other than majority support. We of course always need to stay within our legal parameters and our City Attorney can advise accordingly. Similarly, such matters should be identified on the Council meeting agenda, as an action item.

Connection to PBB Priorities and Objectives:

The Council Initiative fund is intended to support all Council goals, objectives and priorities.

Connection to Regional Plan:

None

Connection to Carbon Neutrality Plan:

None

Connection to 10-Year Housing Plan:

None