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8.C.

City Council Meeting - FINAL

Meeting Date:

03/05/2024

From:

Tyrone Johnson, Recreation Supervisor

Information

TITLE:

Consideration and Approval of Cooperative Purchase Contract: Sport Surfaces Distributing, Inc. in the amount of $50,150.00 for the floor replacement of the high traffic areas at Jay Lively Activity Center.

STAFF RECOMMENDED ACTION:

Approve the Cooperative Purchase Contract in the amount of $50,150.00 with Sports Surfaces Distributing, Inc. for floor replacement of the high traffic areas at Jay Lively Activity Center; and
Authorize the City Manager to execute the necessary documents.

Executive Summary:

Approval of this Cooperative Purchase Contract with Sports Surfaces Distributing, Inc. will allow the City to purchase new rubber flooring that will replace the high traffic areas at Jay Lively Activity Center. The Cooperative Purchase Contract includes removal and disposal of the existing rubber flooring, furnish and install 10mm Mondo Sport Impact vulcanized rubber ice arena flooring color S073 Dark Blue, furnish and install new 1/8" x 4" rubber cove base and transitions to adjacent surfaces, clean-up and incidentals for complete work. The project is a part of the Facilities Advisory Committee FY2023-24 approved project list.

Financial Impact:

The amount of $50,150 is budgeted within account 001-06-152-0522-3-4224 ($35,000) and 055-11-158-3312-5 ($15,150).

Policy Impact:

There are no policy impacts.

Connection to PBB, Carbon Neutrality Plan, 10-Year Housing Plan & Regional Plan:

Priority Based Budget Key Community Priorities and Objectives

Safe and Healthy Community: Ensure the built environment is safe through the use of consistent standards as well as best practices for building and land use.

Carbon Neutrality Plan

IR-2: Ensure equity, accessibility, and inclusion across all City of Flagstaff Parks and Recreation facilities, helping all members of the Flagstaff community to meet their health and wellness needs.

Regional Plan

Goal PF.2: Provide sustainable and equitable public facilities, services, and infrastructure systems in an efficient and effective manner to serve all population areas and demographics.

Has There Been Previous Council Decision on This:

There has not been a previous Council decision made on this Cooperative Purchase Contract.

Options and Alternatives:

Approve the Cooperative Purchase Contract in the amount of $50,150.00 with Sports Surfaces Distributing, Inc. for floor replacement of the high traffic areas at Jay Lively Activity Center; or
Deny the Cooperative Purchase Contract and suggest an alternative solicitation process

Background and History:

Staff identified the high traffic areas inside the ice rink that are in the highest need of replacement when transitioning from the ice surface to the rubber flooring surfaces and vice versa. The current flooring is a recycled rubber which is not durable and begins to get shredded when skates walk across the surface creating tripping hazards throughout the area. The proposed Mondo Sports Impact vulcanized rubber ice arena flooring is durable and made to withstand the environment of an ice rink.

The Cooperative Purchase Contract is priced through 1GPA contract #19-17PV-06. The Procurement Department has deemed the agency contract valid and current.

Community Involvement:

Patrons and staff can enjoy the use of the ice arena with safe transitions to and from the ice when crossing on the rubber flooring.

Expanded Options and Alternatives:

Staff has fielded complaints and concerns from patrons about the high hazard areas surrounding the ice rink.

Attachments

Cooperative Contract

Exhibit A - Quote

Exhibit B - Award Letter

Exhibit B - Extension

Exhibit B - Agency Contract

Exhibit B - Pricing