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City Council Work Session

Meeting Date:

03/24/2026

From:

Stacy Saltzburg, City Clerk

Department:

Communication and Civic Engagement

Co-Submitter:

TITLE:

Discussion Regarding Amendments to the City Council Rules of Procedure

DESIRED OUTCOME:

Council Direction

Executive Summary:

Pursuant to City Charter Article II, Section 14, the City Council has adopted Rules of Procedure for the conduct of its Council meetings and other operational matters. The City Council periodically reviews the Rules of Procedure to discuss potential updates or changes. Staff may also bring forward suggested amendments based on changes in current practices.

Council discussed possible changes at their retreat on January 15, 2026.

Following Council direction, amendments to the Rules of Procedure will be brought back to Council for adoption by resolution.

Information:

A brief description of the proposed amendments are provided below and redlined amendments are provided as an attachment.

Rule 3 - Council Meetings

Better clarifies the Council's summer recess.
Eliminates meetings on the 5th Tuesday
Removes the review of the draft agenda at work sessions
Clarifies that Executive Session can be held as needed on any Tuesday.

4.01 – Procedures for Preparation of Council Agendas

Clarifies the expectation for agenda distribution.

4.02 & 4.03 – Future Agenda Item Requests

Simplifies the FAIR process
Requests will come to the City Manager
City Manager will determine next steps
Clarifies that the time to discuss a FAIR is when it come back for formal discussion

Rule 5 – Order of Business

Updates "Public Participation" to "Open Call to the Public"
Removes City Manager Update, Legislative Updates, and Review of Draft Agenda
Changes the Informational Items and Reports to "Announcements and Updates to/from Council and City Manager"
- Provides a description of Announcements and Updates

6.02 – Temporary Chair

Identifies the Councilmember with second highest votes at the last general election as Chair for a meeting in which Mayor and Vice Mayor are absent.

7.03 – Decorum and Order among Citizen Participants

Updates language and better clarifies the expectations for the audience

9.01 – Non-Public Hearing Discussions

Identifies agenda items that public comment is not permitted

9.01 (a) – Open Call to the Public

Provides a definition of Open Call to the Public and codifies the 30 minute rule

9.02 – Public Hearings

Softens the language to provide for a formal structure when necessary, but does not require strict compliance otherwise

Rule 10 – Rules Governing Motions by the Council

Minor clarifications to wording

11.07 – Meetings with State, Federal, and Tribal Delegation

Provide guidance and expectations for individual meetings with representatives

Attachments

Presentation

Current City Council Rules of Procedure

Track Changes - Rules of Procedure