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1. |
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CALL TO ORDER
NOTICE OF OPTION TO RECESS INTO EXECUTIVE SESSION
Pursuant to A.R.S. §38-431.02, notice is hereby given to the members of the City Council and to the general public that, at this regular meeting, the City Council may vote to go into executive session, which will not be open to the public, for discussion and consultation with the City's attorneys for legal advice on any item listed on the following agenda, pursuant to A.R.S. §38-431.03(A)(3).
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2. |
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ROLL CALL NOTE: One or more Councilmembers may be in attendance through other technological means.
MAYOR DAGGETT VICE MAYOR ASLAN COUNCILMEMBER HARRIS COUNCILMEMBER HOUSE |
COUNCILMEMBER MATTHEWS COUNCILMEMBER MCCARTHY COUNCILMEMBER SWEET |
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3. |
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PLEDGE OF ALLEGIANCE, MISSION STATEMENT, AND LAND ACKNOWLEDGEMENT
MISSION STATEMENT
The mission of the City of Flagstaff is to protect and enhance the quality of life for all.
LAND ACKNOWLEDGEMENT
The Flagstaff City Council humbly acknowledges the ancestral homelands of this area's Indigenous nations and original stewards. These lands, still inhabited by Native descendants, border mountains sacred to Indigenous peoples. We honor them, their legacies, their traditions, and their continued contributions. We celebrate their past, present, and future generations who will forever know this place as home. |
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4. |
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OPEN CALL TO THE PUBLIC Open Call to the Public enables the public to address the Council about an item that is not on the prepared agenda. Comments relating to items that are on the agenda will be taken at the time that the item is discussed. Open Call to the Public appears on the agenda twice, at the beginning and at the end. The total time allotted for the first Open Call to the Public is 30 minutes; any additional comments will be held until the second Open Call to the Public. If you wish to address the Council in person at today's meeting, please complete a comment card and submit it to the recording clerk as soon as possible. Your name will be called when it is your turn to speak. You may address the Council up to three times throughout the meeting, including comments made during Open Call to the Public and Public Comment. Please limit your remarks to three minutes per item to allow everyone an opportunity to speak. At the discretion of the Chair, ten or more persons present at the meeting and wishing to speak may appoint a representative who may have no more than fifteen minutes to speak. |
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5. |
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COUNCIL LIAISON REPORTS |
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6. |
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APPOINTMENTS Pursuant to A.R.S. §38-431.02, notice is hereby given to the members of the City Council and to the general public that the City Council may vote to go into executive session, which will not be open to the public, for the purpose of discussing or considering employment, assignment, appointment, promotion, demotion, dismissal, salaries, disciplining or resignation of a public officer, appointee, or employee of any public body...., pursuant to A.R.S. §38-431.03(A)(1). |
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A. |
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Consideration of Appointments: Open Space Commission. |
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STAFF RECOMMENDED ACTION: |
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Make one appointment to a term expiring April 2027.
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7. |
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CONSENT AGENDA All matters under Consent Agenda are considered by the City Council to be routine. Unless a member of City Council expresses a desire at the meeting to remove an item from the Consent Agenda for discussion, the Consent Agenda will be enacted by one motion approving the recommendations listed on the agenda. Unless otherwise indicated, expenditures approved by Council are budgeted items. STAFF RECOMMENDED ACTION:
Approve the Consent Agenda as posted.
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A. |
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Consideration and Approval of Contract: Construction Contract for Boulder Pointe Traffic Calming Improvements. |
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STAFF RECOMMENDED ACTION: |
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- Approve the construction contract with Summit Construction Company, LLC ("Contractor") in the amount of $427,863.00 and a contract time duration of 180 calendar days.
- Approve a contract allowance of $13,847.00 which is 7.5% of the Engineer's Estimate of Probable Cost.
- Approve Change Order Authority to the City Manager in the amount of $42,786.30 (10% of the contract amount, less allowance); and
- Authorize the City Manager to execute the necessary documents.
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B. |
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Consideration and Approval of Contract: Approve the First Amendment to the Cooperative Purchase Contract with Pride Outfitting, LLC to upfit/outfit emergency equipment on an additional six patrol vehicles in an amount not to exceed $138,454.34. |
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STAFF RECOMMENDED ACTION: |
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- Approve the First Amendment to the Cooperative Purchase Contract with Pride Outfitters, LLC to upfit/outfit emergency equipment on an additional six patrol vehicles in an amount not to exceed $138,454.34; and
- Authorize the City Manager to execute all the necessary documents.
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C. |
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Consideration and Approval of Contract: Approve the First Amendment for Services with Sedona Protective Services, LLC dba Southwest Protective Services to add security services to City Libraries and City Hall. |
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STAFF RECOMMENDED ACTION: |
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- Approve the First Amendment for Services with Sedona Protective Services, LLC dba Southwest Protective Services to add security services to City Libraries and City Hall in a total amount not to exceed $122,360.00; and
- Authorize the City Manager to execute the necessary documents.
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D. |
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Consideration and Ratification of Letter of Support: Foundation for Senior Living's request for funding to Senator Sinema's Office. |
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STAFF RECOMMENDED ACTION: |
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Ratify the letter of support submitted to Senator Sinema's Office on behalf of the Foundation for Senior Living and the affordable housing projects they are planning to construct in downtown Flagstaff.
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8. |
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ROUTINE ITEMS |
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A. |
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Consideration and Adoption of Ordinance No. 2024-09: An ordinance of the City Council of the City of Flagstaff amending the Flagstaff City Code, Chapter 1-14, Personnel System by amending the Employee Handbook of Regulations, Section 1-70-020 Employee Wellness and 1-50-039 Purchase Day Program; providing for repeal of conflicting ordinances; severability; authority for clerical corrections; and establishing an effective date. |
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STAFF RECOMMENDED ACTION: |
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- Read Ordinance No. 2024-09 by title only for the final time
- City Clerk reads Ordinance No. 2024-09 by title only (if approved above)
- Adopt Ordinance No. 2024-09
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B. |
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Consideration and Adoption of Ordinance No. 2024-11: An ordinance of the City Council of the City of Flagstaff amending Flagstaff City Code, Chapter 1-14, Personnel System, Section 1-14-001-0006, Employee Advisory Committee, Subsection 1-14-001-0006.1, Definitions, and the Employee Handbook of Regulations, Section 1-10-070, Employee Advisory Committee; providing for repeal of conflicting ordinances; severability; authority for clerical corrections; and establishing an effective date. |
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STAFF RECOMMENDED ACTION: |
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- Read Ordinance No. 2024-11 by title only for the final time
- City Clerk reads Ordinance No. 2024-11 by title only (if approved above)
- Adopt Ordinance No. 2024-11
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C. |
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Consideration and Adoption of Ordinance No. 2024-12: An ordinance of the City Council of the City of Flagstaff, amending the Flagstaff City Code, Title 9 Traffic, Chapter 9-01 Traffic Code, Section 9-01-001-0002 Specific Speed Limits; providing for penalties, repeal of conflicting ordinances, severability, and establishing an effective date. |
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STAFF RECOMMENDED ACTION: |
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- Read Ordinance No. 2024-12 by title only for the final time
- City Clerk reads Ordinance No. 2024-12 by title only (if approved above)
- Adopt Ordinance No. 2024-12
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D. |
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Consideration and Adoption of Resolution No. 2024-15 and Ordinance No. 2024-13: A Resolution of the City Council of the City of Flagstaff, Coconino County, Arizona declaring as a public record that certain document filed with the City Clerk entitled "2024 Amendments to Flagstaff City Code, Title 13, Engineering Design and Standards and Specifications for New Infrastructure." and an Ordinance of the City Council of the City of Flagstaff, Coconino County, Arizona amending the Flagstaff City Code, Title 13, Engineering Design Standards and Specifications for New Infrastructure. |
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STAFF RECOMMENDED ACTION: |
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- Adopt Resolution No. 2024-15
- Read Ordinance No. 2024-13 by title only for the final time
- City Clerk reads Ordinance No. 2024-13 by title only (if approved above)
- Adopt Ordinance No. 2024-13
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9. |
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REGULAR AGENDA |
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A. |
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Consideration and Adoption of Resolution No. 2024-18: A resolution of the Flagstaff City Council, authorizing the acquisition of real property interests necessary for the Lone Tree Overpass Project, a public use; providing for delegation of authority, condemnation authority, repeal of conflicting resolutions, and establishing an effective date |
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STAFF RECOMMENDED ACTION: |
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- Read Resolution No. 2024-18 by title only
- City Clerk reads Resolution No. 2024-18 by title only (if approved above)
- Adopt Resolution No. 2024-18
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B. |
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Consideration and Adoption of Ordinance No. 2024-14: An ordinance of the City Council of the City of Flagstaff, ratifying the grants of easements and real property; and formally accepting grants of easements and real property; providing for severability, authority for clerical corrections, and establishing an effective date. |
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STAFF RECOMMENDED ACTION: |
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At the April 16, 2024 Council Meeting:
1) Read Ordinance No. 2024-14 by title only for the first time
2) City Clerk reads Ordinance No. 2024-14 by title only (if approved above)
At the May 7, 2024 Council Meeting:
3) Read Ordinance No. 2024-14 by title only for the final time
4) City Clerk reads Ordinance No. 2024-14 by title only (if approved above)
5) Adopt Ordinance No. 2024-14
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C. |
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Consideration and Approval of Cooperative Agreement: A Cooperative Agreement between the City of Flagstaff and Flagstaff Metropolitan Planning Organization for the purposes of a cash advance fund. |
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STAFF RECOMMENDED ACTION: |
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Approve the Cooperative Agreement between the City of Flagstaff and Flagstaff Metropolitan Planning Organization for the purposes of a cash advance fund.
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D. |
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Consideration and Adoption of Resolution No. 2024-19: A resolution of the Flagstaff City Council adopting a notice of intention to increase water, sewer, and reclaimed water rates or rate components, fees, or service charges; and setting a public hearing date on June 18, 2024. |
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STAFF RECOMMENDED ACTION: |
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- Read Resolution No. 2024-19 by title only
- City Clerk reads Resolution No. 2024-19 by title only (if approved above)
- Adopt Resolution No. 2024-19
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10. |
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DISCUSSION ITEMS |
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A. |
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Land Availability and Suitability Study and Code Analysis Project (LASS+CAP) Project Update and Discussion |
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STAFF RECOMMENDED ACTION: |
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Discussion item only
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11. |
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FUTURE AGENDA ITEM REQUESTS After discussion and upon agreement by three members of the Council, an item will be moved to a regularly-scheduled Council meeting. |
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A. |
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Future Agenda Item Request (F.A.I.R.):A request by Councilmember Matthews to place on a future agenda a discussion regarding the process for selecting the Vice Mayor. |
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STAFF RECOMMENDED ACTION: |
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Council Direction
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12. |
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OPEN CALL TO THE PUBLIC |
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13. |
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INFORMATIONAL ITEMS TO/FROM MAYOR, COUNCIL, AND STAFF, AND FUTURE AGENDA ITEM REQUESTS |
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14. |
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ADJOURNMENT |
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CERTIFICATE OF POSTING OF NOTICE
The undersigned hereby certifies that a copy of the foregoing notice was duly posted at Flagstaff City Hall on , at a.m./p.m. in accordance with the statement filed by the City Council with the City Clerk. Dated this day of , 2024. __________________________________________ Stacy Saltzburg, MMC, City Clerk
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THE CITY OF FLAGSTAFF ENDEAVORS TO MAKE ALL PUBLIC MEETINGS ACCESSIBLE TO PERSONS WITH DISABILITIES. With 48-hour advance notice, reasonable accommodations will be made upon request for persons with disabilities or non-English speaking residents. Please call the City Clerk (928) 213-2076 or email at stacy.saltzburg@flagstaffaz.gov to request an accommodation to participate in this public meeting. NOTICE TO PARENTS AND LEGAL GUARDIANS: Parents and legal guardians have the right to consent before the City of Flagstaff makes a video or voice recording of a minor child, pursuant to A.R.S. § 1-602(A)(9). The Flagstaff City Council meetings are live-streamed and recorded and may be viewed on the City of Flagstaff's website. If you permit your child to attend/participate in a televised Council meeting, a recording will be made. You may exercise your right not to consent by not allowing your child to attend/participate in the meeting. |