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10.E. |
| City Council Meeting - FINAL |
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| TITLE: |
Consideration and Adoption of Resolution No. 2024-14: A resolution of the City of Flagstaff City Council, authorizing Amendment No. Two to an Intergovernmental Agreement between the State of Arizona and the City of Flagstaff for the design and construction of a roundabout at the signalized intersection of Fourth Street and Cedar Avenue/Lockett Road.
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| STAFF RECOMMENDED ACTION: |
- Read Resolution No. 2024-14 by title only
- City Clerk reads Resolution No. 2024-14 by title only (if approved above)
- Adopt Resolution No. 2024-14
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| Executive Summary: |
The Arizona Department of Transportation (ADOT) will administer the design and construction, and advertise, bid and award the construction of a roundabout to replace the signalized intersection at Fourth Street and Cedar Avenue/ Lockett Road. This roadway safety improvement project is the result of the City submitting a grant application to ADOT in 2018 for a competitive Highway Safety Improvement Program (HSIP) award. This project was identified as a high priority through a local network crash data screening process. The roundabout will improve safety, slow speeds, help avoid angle crashes, and add a crosswalk at the 4th-leg of the intersection.
The City Council approved an Intergovernmental Agreement (IGA) between the City of Flagstaff and ADOT for this project on May 19, 2020. The IGA (IGA #20-0007711) directs ADOT to administer the design and construction and to advertise, bid and award the project.
The City Council approved IGA Amendment No. One on April 5, 2022 which incorporated additional design scope to ensure the project fully mitigates impacts to surrounding properties, added a City of Flagstaff role during construction inspections, and updated project costs based on the most recent estimates. IGA Amendment No. One identified an immediate need for additional City funding in the amount of $73,000 for additional design scope and project administration costs, increased the estimated City share for right-of-way acquisition costs by $500,000, and updated the City share of estimated construction costs to $1,614,225.
IGA Amendment No. Two identifies a need for additional City funding in the amount of $107,811 for additional project administration and design costs as determined by ADOT, updates the actual City costs for right-of-way acquisition, and updates the City share of estimated construction costs to $3,566,271. The total project cost is estimated at $6,661,382. |
| Financial Impact: |
This project is identified in the Metroplan Transportation Improvement Program (TIP), Transportation TIP #101020, ADOT Project #T0247, and IGA #20-0007711.
Per the original IGA and Amendment No. One, the City paid the State $220,136 for Project Development Administration (PDA) and design costs and $450,000 in HSIP Federal Funds have been expended for design costs. Per Amendment No. Two, the City will pay $107,811 for additional design and PDA costs.
The City has acquired the necessary right-of-way and temporary construction easements at a cost of $931,195 and will be reimbursed up to the HSIP formula limited amount of $92,398.
$1,385,969 in HSIP Federal Funds will be available for the construction costs. The City is responsible for any project costs in excess of the current HSIP grant award of $1,928,366. The City of Flagstaff construction cost share estimate is currently $3,566,271. This amount is an estimate. City monies for construction shall be paid to ADOT prior to project advertisement. When bids are opened and costs finalized, additional funding shall be identified as needed.
The total project cost is estimated at $6,661,382. The total City financial commitment is currently estimated at $4,733,015. The FY 2023-24 authorized budget is $5,205,370 for Lockett/Fourth Roundabout Project in account number 048-10-119-3449-6. Additional Transportation Tax funds from other projects have been reprioritized within the current authorized FY 2023-24 budget to cover any funding shortfall. |
| Policy Impact: |
| None. |
| Previous Council Decision or Community Discussion: |
Council approved an IGA between the City and ADOT for this project on May 19, 2020. The IGA directs ADOT to administer the design and construction and advertise, bid and award the construction of a roundabout at the signalized intersection of Fourth Street and Cedar Avenue/ Lockett Road. The total HSIP Federal Funding was estimated to be $1,928,367 and the total City funding was estimated to be $60,813. Per the IGA, the City is responsible for any project costs in excess of the HSIP grant award of $1,928,367.
On April 5, 2022, Council approved Amendment No. One which updated the project costs and authorized the payment for additional design costs. The total project cost was estimated at $4,176,405. The total City financial commitment was estimated at $2,248,038.
The City Council approved the Ordinance 2022-13 allowing for the acquisition of real property and the determination and offers of relocation benefits to persons displaced to make way for the Fourth Street/Cedar Avenue/Lockett Road roundabout project on June 7, 2022.
On October 18, 2022, Council approved a payment of $117,136.01 to ADOT for additional project design and project administration costs. This action approved payment for additional design work to incorporate City Council requested Z-crossings and signalized pedestrian crossings and additional utility relocation design. |
| Options and Alternatives to Recommended Action: |
1. Approve amending the IGA with ADOT for the design and construction of a roundabout at the signalized intersection of Fourth Street and Cedar Avenue/Lockett Road. 2. Deny approval of the proposed amendment to the IGA with ADOT. The project will be placed on hold. |
| Connection to PBB Priorities and Objectives: |
Safe and Healthy Community - Foster a safe, secure, and healthy community. Ensure the built environment is safe through the use of consistent standards, rules and regulations, and land use practices.
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| Connection to Regional Plan: |
Regional Plan – Goal T.2. - Improve transportation safety and efficiency for all modes.
T.2.1 - Design infrastructure to provide safe and efficient movement of vehicles, bicycles, and pedestrians. |
| Connection to Carbon Neutrality Plan: |
Sustainable, Innovative Infrastructure - Deliver outstanding services to residents through a healthy, well maintained infrastructure system. Utilize existing long-range plans that identify the community's future infrastructure needs and all associated costs. Identify smart traffic
management, multi modal transportation, and alternative energy opportunities.
Environmental Stewardship - Implement sustainable building practices and alternative energy and transportation options. Implement, maintain and further the Climate Action and Adaptation Plan. |
| Connection to 10-Year Housing Plan: |
| None |
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