Agenda - View Meetings (All) (4207915793)

CITY COUNCIL REGULAR MEETING AGENDA

A M E N D E D

REGULAR COUNCIL MEETING
TUESDAY
MAY 7, 2024

COUNCIL CHAMBERS
211 WEST ASPEN AVENUE
3:00 P.M.

All City Council Meetings are live streamed on the city's website
(https://www.flagstaffaz.gov/1461/Streaming-City-Council-Meetings)

***PUBLIC COMMENT***

Verbal public comments not related to items appearing on the posted agenda may be provided during the "Open Call to the Public" at the beginning and end of the meeting and may only be provided in person.

Verbal public comments related to items appearing on the posted agenda may be given in person or online and will be taken at the time the item is discussed.

To provide online verbal comment on an item that appears on the posted agenda, use the link below.

ONLINE VERBAL PUBLIC COMMENT

Written comments may be submitted to publiccomment@flagstaffaz.gov. All comments submitted via email will be considered written comments and will be documented in the record as such.

CALL TO ORDER

NOTICE OF OPTION TO RECESS INTO EXECUTIVE SESSION

Pursuant to A.R.S. §38-431.02, notice is hereby given to the members of the City Council and to the general public that, at this regular meeting, the City Council may vote to go into executive session, which will not be open to the public, for discussion and consultation with the City's attorneys for legal advice on any item listed on the following agenda, pursuant to A.R.S. §38-431.03(A)(3).

ROLL CALL

NOTE: One or more Councilmembers may be in attendance through other technological means.

MAYOR DAGGETT
VICE MAYOR ASLAN
COUNCILMEMBER HARRIS
COUNCILMEMBER HOUSE

COUNCILMEMBER MATTHEWS
COUNCILMEMBER MCCARTHY
COUNCILMEMBER SWEET

PLEDGE OF ALLEGIANCE, MISSION STATEMENT, AND LAND ACKNOWLEDGEMENT

MISSION STATEMENT

The mission of the City of Flagstaff is to protect and enhance the quality of life for all.

LAND ACKNOWLEDGEMENT

The Flagstaff City Council humbly acknowledges the ancestral homelands of this area's Indigenous nations and original stewards. These lands, still inhabited by Native descendants, border mountains sacred to Indigenous peoples. We honor them, their legacies, their traditions, and their continued contributions. We celebrate their past, present, and future generations who will forever know this place as home.

OPEN CALL TO THE PUBLIC

Open Call to the Public enables the public to address the Council about an item that is not on the prepared agenda. Comments relating to items that are on the agenda will be taken at the time that the item is discussed. Open Call to the Public appears on the agenda twice, at the beginning and at the end. The total time allotted for the first Open Call to the Public is 30 minutes; any additional comments will be held until the second Open Call to the Public.

If you wish to address the Council in person at today's meeting, please complete a comment card and submit it to the recording clerk as soon as possible. Your name will be called when it is your turn to speak. You may address the Council up to three times throughout the meeting, including comments made during Open Call to the Public and Public Comment. Please limit your remarks to three minutes per item to allow everyone an opportunity to speak. At the discretion of the Chair, ten or more persons present at the meeting and wishing to speak may appoint a representative who may have no more than fifteen minutes to speak.

PROCLAMATIONS AND RECOGNITIONS

Proclamation: Municipal Clerks Week

Proclamation: Economic Development Week

Proclamation: Bike Month

COUNCIL LIAISON REPORTS

APPOINTMENTS

Pursuant to A.R.S. §38-431.02, notice is hereby given to the members of the City Council and to the general public that the City Council may vote to go into executive session, which will not be open to the public, for the purpose of discussing or considering employment, assignment, appointment, promotion, demotion, dismissal, salaries, disciplining or resignation of a public officer, appointee, or employee of any public body...., pursuant to A.R.S. §38-431.03(A)(1).

Consideration of Appointments: Commission on Inclusion and Adaptive Living

STAFF RECOMMENDED ACTION:

Make one appointment to a term expiring March 2025.

LIQUOR LICENSE PUBLIC HEARINGS

Applications under Liquor License Public Hearings may be considered under one public hearing and may be acted upon by one motion unless otherwise requested by Council.

STAFF RECOMMENDED ACTION:

Open the Public Hearing
Staff Presentation
Council Questions
Public Comment
Close Public Hearing
Council Deliberation and Action

The City Council has the option to:

Forward the application to the State with a recommendation for approval;
Forward the application to the State with a recommendation for denial based on the testimony received at the public hearing and/or other factors.

Consideration and Action on Liquor License Application: Lauren Kay Merrett, "Grand Canyon Spirits," 928 Fort Valley Road, Series 07 (Beer and Wine Bar), Owner Transfer.

STAFF RECOMMENDED ACTION:

Forward the application to the State with a recommendation for approval;
Forward the application to the State with a recommendation for denial based on the testimony received at the public hearing and/or other factors.

Consideration and Action on Liquor License Application: Lauren Kay Merrett, "Grand Canyon Spirits," 928 Fort Valley Road, Series 09 (Liquor Store), Owner Transfer.

STAFF RECOMMENDED ACTION:

Forward the application to the State with a recommendation for approval;
Forward the application to the State with a recommendation for denial based on the testimony received at the public hearing and/or other factors.

CONSENT AGENDA

All matters under Consent Agenda are considered by the City Council to be routine. Unless a member of City Council expresses a desire at the meeting to remove an item from the Consent Agenda for discussion, the Consent Agenda will be enacted by one motion approving the recommendations listed on the agenda. Unless otherwise indicated, expenditures approved by Council are budgeted items.

STAFF RECOMMENDED ACTION:

Approve the Consent Agenda as posted.

Consideration and Approval of Lease Amendments: Flagstaff Airport Rental Car Concessions, IFB 2011-09A: Amendment to leases with Avis Budget Car Rental LLC, Alamo Rental Car/National Car Rental, The Hertz Corporation, and Enterprise Rent-A-Car companies, to continue leases on a month-to-month basis.

STAFF RECOMMENDED ACTION:

Approve amendments to the current leases between the City of Flagstaff and Avis Budget Car Rental LLC, Alamo Rental Car/National Car Rental, The Hertz Corporation, and Enterprise Rent-A-Car Companies, to continue the leases on a month-to-month basis; and
Authorize the City Manager to execute all necessary documents.

Consideration and Approval of Contract: Approve the Professional Services Contract with Ardurra Group, Inc. in the amount of $492,235.00 for the Wildcat Interceptor Sewer Upgrade Project.

STAFF RECOMMENDED ACTION:

Approve the Professional Services Contract with Ardurra Group, Inc. in the amount of $492,235.00 for the Wildcat Interceptor Sewer Upgrade Project; and
Authorize the City Manager to execute the necessary documents.

Consideration and Approval of Grant Agreement Ratification: Water Conservation Grant Fund Agreement with Water Infrastructure Finance Authority

STAFF RECOMMENDED ACTION:

Approve the Grant Agreement with the Water Infrastructure Finance Authority (WIFA) Water Conservation Grant Program for the City's Radio Read Meter Replacement Program for $750,000.00 (75% WIFA Share), with a minimum $250,000.00 (25% Non-Federal Share) match requirement; and
Authorize the City Manager to execute the necessary documents.

Consideration and Approval of Contract: First Amendment to the Cinder Lake Landfill Construction Manager at Risk, Phase 2-Cell D, Construction Services Agreement - GMP 2 with Rummel Construction, Inc.

STAFF RECOMMENDED ACTION:

Approve the First Amendment to the Cinder Lake Landfill Construction Manager at Risk, Phase 2-Cell D, Construction Services Agreement - GMP 2 with Rummel Construction, Inc. of $2,344,891.66, in addition to an Owner's Contingency of $55,108.34, for a total price of $2,400.000.00, with a scheduled start date of July 2, 2024; and
Authorize the City Manager to execute the necessary documents.

Consideration and Approval of Contract: Second Amendment to the Contract for Professional Services for the Cinder Lake Landfill Sequence D-Phase II Excavation Plan and Landfill Design, with Tetra Tech BAS, Inc.

STAFF RECOMMENDED ACTION:

Approve the Second Amendment to the Contract for Professional Services with Tetra Tech BAS for Cinder Lake Landfill Sequence D Phase II Excavation Plan and Landfill Design in the amount of $125,037.95; and
Authorize the City Manager to execute the necessary documents.

Consideration and Approval of Contract: Approval of Contract with Flagstaff Shelter Services for emergency shelter and services, in an annual amount of $100,000.

STAFF RECOMMENDED ACTION:

Approve the Contract with Flagstaff Shelter Services for emergency shelter and services, in an annual amount of $100,000; and
Authorize the City Manager to execute the necessary documents.

10.

ROUTINE ITEMS

Consideration and Adoption of Ordinance No. 2024-14: An ordinance of the City Council of the City of Flagstaff, ratifying the grants of easements and real property; and formally accepting grants of easements and real property; providing for severability, authority for clerical corrections, and establishing an effective date.

STAFF RECOMMENDED ACTION:

Read Ordinance No. 2024-14 by title only for the final time
City Clerk reads Ordinance No. 2024-14 by title only (if approved above)
Adopt Ordinance No. 2024-14

11.

REGULAR AGENDA

Consideration and Adoption of Ordinance No. 2024-15: An ordinance amending the Flagstaff City Code, Chapter 1-14, Personnel System, by amending the Employee Handbook of Regulations, Section 1-50-010 Holiday Leave; providing for repeal of conflicting ordinances, severability, authority for clerical correction, and establishing an effective date.

STAFF RECOMMENDED ACTION:

At the May 7, 2024 Council Meeting:
1) Read Ordinance No. 2024-15 by title only for the first time
2) City Clerk reads Ordinance No. 2024-15 by title only (if approved above)
At the May 21, 2024 Council Meeting:
3) Read Ordinance No. 2024-15 by title only for the final time
4) City Clerk reads Ordinance No. 2024-15 by title only (if approved above)
5) Adopt Ordinance No. 2024-15

Consideration and Adoption of Resolution No. 2024-21: A resolution approving settlement of the City's attorney fees in City of Flagstaff v. State of Arizona, et. al., Case No.: CV2021-011210 in the Maricopa County Superior Court relating to Flagstaff's local minimum wage and its alleged impacts on agencies of the State of Arizona operating in Flagstaff.

STAFF RECOMMENDED ACTION:

Read Resolution No. 2024-21 by title only
City Clerk reads Resolution No. 2024-21 by title only (if approved above)
Adopt Resolution No. 2024-21

12.

DISCUSSION ITEMS

Post-wildfire Flooding Update

STAFF RECOMMENDED ACTION:

For information only.

Discussion and Possible Direction on the Flagstaff Pulliam Airport Air Carrier Incentive Policy

STAFF RECOMMENDED ACTION:

Discussion and possible direction

13.

FUTURE AGENDA ITEM REQUESTS

After discussion and upon agreement by three members of the Council, an item will be moved to a regularly-scheduled Council meeting.

The City Council will take public comment on Items 13A and 13B together at the beginning of this section.

Consideration and Possible Action on Permanent Cease-Fire Resolution: Citizens' Petition titled "A permanent cease-fire resolution"

STAFF RECOMMENDED ACTION:

Staff has no recommendation.
The Council may choose to take action on either of the attached resolutions by reading by title only and then adopting.
The Council may choose to take no action.

Future Agenda Item Request (F.A.I.R.): A Citizens' Petition titled "Support for Israel's Right to Defend Itself"

STAFF RECOMMENDED ACTION:

Council Direction

14.

OPEN CALL TO THE PUBLIC

15.

INFORMATIONAL ITEMS TO/FROM MAYOR, COUNCIL, AND STAFF, AND FUTURE AGENDA ITEM REQUESTS

16.

ADJOURNMENT

CERTIFICATE OF POSTING OF NOTICE

The undersigned hereby certifies that a copy of the foregoing notice was duly posted at Flagstaff City Hall on                , at                    a.m./p.m. in accordance with the statement filed by the City Council with the City Clerk.

Dated this                   day of                                          , 2024.

__________________________________________
Stacy Saltzburg, MMC, City Clerk

THE CITY OF FLAGSTAFF ENDEAVORS TO MAKE ALL PUBLIC MEETINGS ACCESSIBLE TO PERSONS WITH DISABILITIES. With 48-hour advance notice, reasonable accommodations will be made upon request for persons with disabilities or non-English speaking residents. Please call the City Clerk (928) 213-2076 or email at stacy.saltzburg@flagstaffaz.gov to request an accommodation to participate in this public meeting.

NOTICE TO PARENTS AND LEGAL GUARDIANS: Parents and legal guardians have the right to consent before the City of Flagstaff makes a video or voice recording of a minor child, pursuant to A.R.S. § 1-602(A)(9). The Flagstaff City Council meetings are live-streamed and recorded and may be viewed on the City of Flagstaff's website. If you permit your child to attend/participate in a televised Council meeting, a recording will be made. You may exercise your right not to consent by not allowing your child to attend/participate in the meeting.