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9.B.

City Council Meeting - FINAL

Meeting Date:

05/21/2024

From:

Stacy Saltzburg, City Clerk

TITLE:

Consideration and Possible Action: Use of the Council Initiative Fund.

STAFF RECOMMENDED ACTION:

Authorize the use of the Council Initiative Fund to support the Flagstaff Community Band and discuss any other programs Council may like to consider funding within this fiscal year's Council Initiative Fund or next fiscal year.

Executive Summary:

Please see attached letter from Flagstaff Community Band.

Financial Impact:

Cost: Up to $4,000
Account Number Budgeted: 001-09-401-1300-1-4290
FY24 Budgeted Amount: $26,100.00
Funding Source: General Fund

Authorized expenditures this year include $1,555 for sponsorship of the Downtown Movies on the Square, $10,000 for the sponsorship of Earth at Lowell Observatory, $5,000 in support of the Youth Poet Laureate, and $4,444 in support of the 1501 Foundation.

Policy Impact:

None

Previous Council Decision or Community Discussion:

None

Options and Alternatives to Recommended Action:

None

Background and History:

The Council Initiatives Fund was established and included in the 2020-21 Budget. The formation of this particular fund was not driven by any singular request or need, but rather as a proactive measure to enable our City Council to approve unforeseen expenditures, from time to time, that would be of benefit to the Flagstaff community. The fund is limited in amount ($25K annual appropriation) and it does not rollover or accumulate. It is an annual appropriation.

There are numerous instances throughout the course of the fiscal year where Council may want to approve miscellaneous expenditures, for the benefit of our community, that simply do not fall neatly within a specific budget appropriation. This fund is intended to allow Council some discretion to approve such expenditures. There is no established process for doing so, other than majority support. We of course always need to stay within our legal parameters and our City Attorney can advise accordingly. Similarly, such matters should be identified on the Council meeting agenda, as an action item.

Connection to PBB Priorities and Objectives:

The Council Initiative fund is intended to support all Council goals, objectives and priorities.

Connection to Regional Plan:

None

Connection to Carbon Neutrality Plan:

None

Connection to 10-Year Housing Plan:

None

Attachments

Flagstaff Community Band Letter to Council

Flagstaff Community Band Donor Packet

Elevate Pre-K Letter to Council

Presentation