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GARLAND
PURCHASING REPORT
Agenda Item 2.d.
City Council Regular Session Agenda
Meeting Date:
10/11/2022
Item Title:
GP&L Advanced Metering Infrastructure Consulting
Submitted By:
Jonas Whitehead
Bid Number:
0472-21
Purchase Justification:
This request is to approve a Change Order for Advanced Metering Infrastructure (AMI) consulting. The original scope of services was to obtain assistance with the creation of a request for proposal for the development of an AMI System including the creation of RFP documents and assistance in evaluating proposals. This Change Order will provide additional services to support Garland’s application for the fiscal year 2023 Smart Grid Investment Matching Grant Program. Services will include interfacing with the Department of Energy (DOE), developing and collecting required data, and drafting the grant application. The consultant will also monitor application dates, monitor changes in the application process, and monitor the approval process after submission.
Evaluation:
E Source Companies LLC was awarded the original BL 8497 in the amount of $64,632 on
May 6, 2021. Change Order #1 was approved in the amount of $79,902 at the Aug. 16, 2022, City Council Meeting.
Award Recommendation:
Vendor
Item
Amount
E Source Companies LLC
All
$44,000.00
TOTAL:
--------------------------------------
$44,000.00
Basis for Award:
Change Order
Purchase Requisition #:
48065
Fiscal Impact
Total Project/Account:
N/A
Expended/Encumbered to Date:
N/A
Balance:
N/A
This Item:
$44,000
Proposed Balance:
N/A
Account #:
451-6999
Fund/Dept/Project – Description and Comments:
Expenses will be charged to the appropriate Electric Distribution operating account(s) as incurred.
Attachments
Bid Recap
Fiscal Reference:
Budget Type:
Operating Budget
Fiscal Year:
2022-23
Document Location:
Prop. - Page 239
Budget Director Approval:
Allyson Steadman
Approval Date:
09/30/2022
Purchasing Director Approval:
Gary L. Holcomb
Approval Date:
09/28/2022
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