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GARLAND
PURCHASING REPORT
Agenda Item 2.d.
City Council Regular Session Agenda
Meeting Date:
02/21/2023
Item Title:
GP&L Transmission System Vegetation Management
Submitted By:
Steve Martin
Bid Number:
0223-23
Purchase Justification:
This request is to provide vegetation management services as part of the GP&L and TMPA transmission system maintenance and construction operations. Services will include scheduled line maintenance, new construction activities, and emergency response services. An optional contingency is included for any additional trim work as required for GP&L and TMPA. This approval is for term agreement with four (4) optional renewals.
Evaluation:
A request for bids was issued in accordance with Purchasing procedures. Seven (7) bids were received and evaluated based on the published criteria. Trees, Inc. received the highest evaluated score, offering the Best Value for the City.
Award Recommendation:
Vendor
Item
Amount
Trees, Inc.
All
$497,482.11
Optional Contingency
$300,000.00
TOTAL:
$797,482.11
Basis for Award:
Best Value
Purchase Requisition #:
48433
Fiscal Impact
Total Project/Account:
N/A
Expended/Encumbered to Date:
N/A
Balance:
N/A
This Item:
$797,482
Proposed Balance:
N/A
Account #:
451-6999
Fund/Dept/Project – Description and Comments:
Term Agreement sets price but does not commit funds. Expenses will be charged to the appropriate Electric Transmission Operating and/or CIP account(s) as incurred.
Attachments
Bid Recap 1 of 2
Bid Recap 2 of 2
Fiscal Reference:
Budget Type:
Operating Budget
CIP
Fiscal Year:
2022-23
Document Location:
Op. - Page 241; Prop. CIP - 270
Budget Director Approval:
Allyson Bell Steadman
Approval Date:
02/13/2023
Purchasing Director Approval:
Gary L. Holcomb
Approval Date:
02/10/2023
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