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GARLAND
PURCHASING REPORT
Agenda Item 2.i.
City Council Regular Session Agenda
Meeting Date:
03/07/2023
Item Title:
Right of Way Mowing and Maintenance
Submitted By:
Matthew Grubisich
Bid Number:
1268-22
Purchase Justification:
This request is to provide maintenance for 77 Right of Way locations totaling 196.52 acres. Services will include 18 cycles of mowing, edging, and removal of clippings. This approval is for term agreement with four (4) optional renewals. An optional contingency is included for any additional services that may be required.
Evaluation:
A request for bids was issued in accordance with Purchasing procedures. Three (3) bids were received and evaluated based on the published criteria. Carruther's Landscape Services, Inc. received the hightest evaluated score, offering the Best Value for the City.
Award Recommendation:
Vendor
Item
Amount
Carruthers Landscape Services, Inc.
All
$279,000.00
Optional Contingency
50,000.00
TOTAL:
$329,000.00
Basis for Award:
Best Value
Purchase Requisition #:
47979
Fiscal Impact
Total Project/Account:
N/A
Expended/Encumbered to Date:
N/A
Balance:
N/A
This Item:
$329,000
Proposed Balance:
N/A
Account #:
100-2431-711114
Fund/Dept/Project – Description and Comments:
Term Contract sets price but does not commit funds. Expenses will be charged to the Park Maintenance account as incurred.
Attachments
Bid Recap
Fiscal Reference:
Budget Type:
Operating Budget
Fiscal Year:
2022-23
Document Location:
Page 143
Budget Director Approval:
Allyson Bell Steadman
Approval Date:
02/24/2023
Purchasing Director Approval:
Gary L. Holcomb
Approval Date:
02/24/2023
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