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GARLAND
PURCHASING REPORT
Agenda Item 2.i.
City Council Regular Session Agenda
Meeting Date:
03/21/2023
Item Title:
Term Contract for Disaster Debris Removal, Monitoring, and Consulting Services
Submitted By:
Uriel Villalpando
Bid Number:
0164-23
Purchase Justification:
This request is to provide disaster debris removal, monitoring, and consulting services in the event of a natural or man-made disaster that exceeds the City's internal resources and capabilities. The approval is for a term agreement with four (4) optional renewals.
Evaluation:
A request for bids was issued under the Purchasing procedures. Four (4) bids for debris removal and two (2) bids for debris monitoring services were received and evaluated based on published criteria. Ceres Environmental Services, Inc. received the highest evaluated score for the primary debris removal contractor, followed by Phillips & Jordan, Inc. as the secondary contractor, and DRC Emergency Services, LLC. as the tertiary contractor. DebrisTech, LLC. received the highest evaluated score for the primary debris monitoring contractor, followed by Thompson Consulting Services as the secondary contractor.
Award Recommendation:
Vendor
Item
Amount
Ceres Environmental Services, Inc. (Primary)
Debris Removal
$6,397,128
Phillips & Jordan, Inc. (Secondary)
Debris Removal
$1,000,000
DRC Emergency Services, LLC. (Tertiary)
Debris Removal
$1,000,000
DebrisTech, LLC. (Primary)
Debris Monitoring
$1,218,240
Thompson Consulting Services, LLC. (Secondary)
Debris Monitoring
$1,235,520
TOTAL:
---------------------------
$10,850,888
Basis for Award:
Best Value
Purchase Requisition #:
48313/48314
Fiscal Impact
Total Project/Account:
N/A
Expended/Encumbered to Date:
N/A
Balance:
N/A
This Item:
$10,850,888
Proposed Balance:
N/A
Account #:
241-4311-711101
Fund/Dept/Project – Description and Comments:
Term Contract sets price but does not commit funds. Expenses will be charged to Sanitation operating accounts as incurred.
Attachments
Bid Recap
Fiscal Reference:
Budget Type:
Operating Budget
Fiscal Year:
2022-23
Document Location:
Page 264
Budget Director Approval:
Allyson Bell Steadman
Approval Date:
03/10/2023
Purchasing Director Approval:
Gary L. Holcomb
Approval Date:
03/10/2023
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