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GARLAND PURCHASING REPORT
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Agenda Item 2.j. |
City Council Regular Session Agenda |
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Purchase Justification: |
This request is for the purchase of the Clariti software system to improve and enhance the business processes performed by the Planning, Engineering, Code Compliance, and Building Inspection departments. The Clariti software system will provide robust project, permit, case management, and financial capabilities necessary to automate and streamline workflows, decrease processing time, and increase efficiency. Key capabilities of the system include an easy-to-use portal where customers can obtain appropriate services online, process transparency, collaborative communication tools, digital plan review, and robust reporting tools all within a system that is configurable and provides the highest level of security. The Clariti system will eliminate manual processes and existing systems that are reaching the end of useful life. This request is for the initial purchase of Clarity software and includes the annual renewal of the subscription and maintenance agreement as long as the City continues to utilize the software. Implementation services provided by Unisys Corporation will be presented for consideration under a separate Purchasing Report. |
Evaluation: |
A multi-departmental project team was assembled in Q3 of 2022 to research and examine enterprise-class solutions which would serve the needs of Garland's residents, businesses, contractors, and City staff. An evaluation and IT technical review were performed, and three software systems were identified as potential providers. After more than a dozen demonstrations, significant research, and evaluation, the team selected Clariti as the best choice for immediate and future needs, with the potential to be used for additional city services and functions as well. The Clariti software system will be provided by reseller Carahsoft Technology through the Texas Department of Information Resources Cooperative Purchasing Contract DIR-TSO-4288. As this was not competitively bid, a Bid Recap is not included. |
Award Recommendation: |
Vendor |
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Amount |
Carahsoft Technology Corp |
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$429,712.80 |
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TOTAL: |
--------------------------- $429,712.80 |
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Basis for Award: |
Cooperative Purchase |
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Purchase Requisition #: |
49266 |
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Fiscal Impact |
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Fiscal Reference: |
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Budget Type: |
Operating Budget |
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Fiscal Year: |
2022-23 |
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Document Location: |
Page 325 |
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Budget Director Approval: |
Matthew Watson |
Approval Date: |
05/05/2023 |
Purchasing Director Approval: |
Gary L. Holcomb |
Approval Date: |
05/03/2023 |
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