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GARLAND
PURCHASING REPORT

Agenda Item 2.r.

City Council Regular Session

Meeting Date:

05/21/2024

Item Title: GP&L Holford Switch Station to Campbell Switch Station Transmission Line Materials

Submitted By:

Steve Martin

Bid Number:

0623-24

Purchase Justification:

The purpose of this bid is for the purchase of conductor, fiber, and associated materials needed for the construction of the GP&L Holford Switch Station to Campbell Switch Station transmission line. This is part of the approved GP&L Holford 138kV Line Loop Addition CIP project. An owner's contingency has been included for any additional material items that may be needed.

Evaluation:

A request for bids was issued in accordance with Purchasing procedures. Five (5) bids were received and evaluated. KBS Electrical Distributors Inc. failed to provide cutsheets for the alternate bid items and are considered non-responsive. Anixter, Inc. did not meet the project timeline for some items. Techline, Inc. and Texas Electric Cooperatives, Inc. are qualified bidders, quoted all items, met all requirements of the specifications, and are recommended as the Lowest Responsible Bidders.

Award Recommendation:

Vendor

Item

Amount

Techline, Inc.

Split

$778,760.84

Texas Electric Cooperatives, Inc.

Split

$336,920.21

Owner's Contingency

$224,318.95

TOTAL:

$1,340,000.00

Basis for Award:

Lowest Responsible Bid

Purchase Requisition #:

51040

Fiscal Impact

Total Project/Account:

$6,000,000

Expended/Encumbered to Date (Including this Item):

$3,706,941

Proposed Balance:

$2,293,059

Account #:

215-3599-3144301-6051

Fund/Dept/Project Description and Comments:

Electric CIP / Transmission Lines Program

Attachments

Bid Recap

Budget Type:

CIP

Fiscal Year:

2024

Document Location:

2024 Prop. CIP - Page 272

Budget Director Approval:

Allyson Bell Steadman

Approval Date:

05/03/2024

Purchasing Director Approval:

Gary L. Holcomb

Approval Date:

05/02/2024