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GARLAND
PURCHASING REPORT

Agenda Item 2.o.

City Council Regular Session

Meeting Date:

05/21/2024

Item Title: GP&L Wynn Joyce Pole Replacement Materials

Submitted By:

Steve Martin

Bid Number:

0471-24

Purchase Justification:

The purpose of this bid is for the purchase of transmission line materials needed for the upgrade of wood to steel structures on the Wynn Joyce transmission line. This is part of the approved Wynn Joyce Pole Replacement CIP project. An owner’s contingency has been included for any unforeseen material items needed.

Evaluation:

A request for bids was issued in accordance with Purchasing procedures. Five (5) bids were received and evaluated. KBS Electrical Distributors did not meet the specifications for some items. Irby Utilities did not meet the project timeline for some items. KBS Electrical Distributors and Texas Electric Cooperatives Inc. are qualified bidders, quoted all items, met all requirements of the specifications for their recommended items, and are recommended as the Lowest Responsible Bidders.

Award Recommendation:

Vendor

Item

Amount

KBS Electrical Distributors

Split

$271,985.68

Texas Electric Cooperatives, Inc.

Split

$164,142.75

Owners Contingency

$65,419.26

TOTAL:

$501,547.69

Basis for Award:

Lowest Responsible Bid

Purchase Requisition #:

50828

Fiscal Impact

Total Project/Account:

$3,300,000

Expended/Encumbered to Date (Including this Item):

$3,157,257

Proposed Balance:

$142,743

Account #:

215-3599-3137601-6051

Fund/Dept/Project Description and Comments:

Electric CIP / Transmission Lines Program

Attachments

Bid Recap

Budget Type:

CIP

Fiscal Year:

2024

Document Location:

2024 Prop. CIP - Page 272

Budget Director Approval:

Allyson Bell Steadman

Approval Date:

05/03/2024

Purchasing Director Approval:

Gary L. Holcomb

Approval Date:

05/01/2024