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GARLAND
PURCHASING REPORT

Agenda Item 2.h.

City Council Regular Session

Meeting Date:

05/21/2024

Item Title: Plumbing Service, Repairs, and Replacements

Submitted By:

Amanda Harris

Bid Number:

0532-23

Purchase Justification:

This request is for approval to increase the funding for the existing blanket purchase order awarded to United Mechanical for plumbing repair. Due to unforeseen circumstances, our current funding of $150,000 has been depleted, and an additional $50,000 in funds are necessary to fulfill ongoing obligations. The increased funding will ensure continuity of essential services and support the completion of critical projects. This increase will apply to the subsequent remaining optional renewals.

Evaluation:

United Mechanical was awarded the original Purchase Order BL 9415 with four (4) optional renewals in the amount of $150,000 at the May 16, 2023 City Council Meeting. As competitive bids were not received for the change order, a Bid Recap is not included.

Award Recommendation:

Vendor

Item

Amount

United Mechanical

All

$50,000.00

TOTAL:

$50,000.00

Basis for Award:

Change Order

Purchase Requisition #:

51407

Fiscal Impact

Total Project/Account:

N/A

Expended/Encumbered to Date (Including this Item):

N/A

Proposed Balance:

N/A

Account #:

451-6999

Fund/Dept/Project Description and Comments:

Term Contract sets price but does not commit funds. Expenses will be charged to Facilities Management's Building Services accounts as incurred.

Budget Type:

Operating Budget

Fiscal Year:

2023-24

Document Location:

Page 309

Budget Director Approval:

Allyson Bell Steadman

Approval Date:

05/03/2024

Purchasing Director Approval:

Gary L. Holcomb

Approval Date:

05/03/2024