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GARLAND
PURCHASING REPORT

Agenda Item 2.f.

City Council Regular Session Agenda

Meeting Date:

07/11/2023

Item Title: GP&L Energy Trading Risk Management Software System Enhancements

Submitted By:

Darrell Cline

Bid Number:

0298-21

Purchase Justification:

This request is to approve a Change Order to obtain system enhancements to the GP&L Energy Trading Risk Management Software System. These enhancements will improve process flows from the front office to the back office by using customized dashboards to aid in forecast and planning processes. The service agreement will renew annually as long as GP&L continues to use the software and funding is available.

Evaluation:

Power Costs, Inc. was awarded original PO 31225 for $238,000 at the Jan. 5, 2021, City Council Meeting as a Sole Source. As competitive bids were not received, a Bid Recap is not included.

Award Recommendation:

Vendor

Item

Amount

Power Costs, Inc.

All

$209,000.00

TOTAL:

---------------------------
$209,000.00

Basis for Award:

Change Order

Purchase Requisition #:

49520

Fiscal Impact

Total Project/Account:

$4,888,042

Expended/Encumbered to Date:

$3,284,297

Balance:

$1,603,745

This Item:

$209,000

Proposed Balance:

$1,394,745

Account #:

211-3121-7121, 211-3612-7121

Fund/Dept/Project – Description and Comments:

Electric Utility Fund / GP&L Administration and GP&L Energy Services

Fiscal Reference:

Budget Type:

Operating Budget

Fiscal Year:

Document Location:

Page 241

Budget Director Approval:

Allyson Bell Steadman

Approval Date:

06/26/2023

Purchasing Director Approval:

Gary L. Holcomb

Approval Date:

06/23/2023