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GARLAND
PURCHASING REPORT

Agenda Item 2.i.

City Council Regular Session Agenda

Meeting Date:

07/11/2023

Item Title: GP&L Production Relay and Breaker Maintenance and Repairs

Submitted By:

David Bernard

Bid Number:

1200-19

Purchase Justification:

The request is to approve a Change Order for maintenance and electrical repair services on GP&L Production relays and medium voltage breakers. This Change Order will cover unanticipated field installation and programming of Olinger Unit 2 and Unit 3 generation protection relays that failed routine testing.

Evaluation:

Shermco Industries, Inc. was awarded the initial Term Agreement with four (4) optional renewals in the amount of $200,000 at the Sept. 03, 2019, City Council Meeting. As competitive bids were not received, a Bid Recap is not included.

Award Recommendation:

Vendor

Item

Amount

Shermco Industries, Inc.

All

$109,963.74

TOTAL:

---------------------------
$109,963.74

Basis for Award:

Change Order

Purchase Requisition #:

49545

Fiscal Impact

Total Project/Account:

N/A

Expended/Encumbered to Date:

N/A

Balance:

N/A

This Item:

$109,964

Proposed Balance:

N/A

Account #:

451-6999

Fund/Dept/Project – Description and Comments:

Term Agreement sets price but does not commit funds. Expenses will be charged to GP&L Production accounts as incurred.

Fiscal Reference:

Budget Type:

Operating Budget

Fiscal Year:

Document Location:

Page 241

Budget Director Approval:

Allyson Bell Steadman

Approval Date:

06/26/2023

Purchasing Director Approval:

Gary L. Holcomb

Approval Date:

06/23/2023