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GARLAND
PURCHASING REPORT

Agenda Item 2.m.

City Council Regular Session Agenda

Meeting Date:

07/11/2023

Item Title: Downtown Holiday Décor

Submitted By:

Letecia McNatt

Bid Number:

0876-23

Purchase Justification:

This request is for the design, fabrication, delivery, and first-year installation of custom holiday displays for the Downtown Square. The purchase of these unique displays will create a holiday destination for years to come.

Evaluation:

A request for bids was issued in accordance with Purchasing procedures. One (1) bid was received and evaluated based on published criteria. C. Scenic LLC. received the highest evaluated score, offering the Best Value for the City.

Award Recommendation:

Vendor

Item

Amount

C. Scenic LLC.

All

$310,000.00

TOTAL:

---------------------------
$310,000.00

Basis for Award:

Best Value

Purchase Requisition #:

49440

Fiscal Impact

Total Project/Account:

$1,067,667

Expended/Encumbered to Date:

$538,542

Balance:

$529,125

This Item:

$310,000

Proposed Balance:

$219,125

Account #:

100-2391-9007

Fund/Dept/Project – Description and Comments:

General Fund / PRCAD Special Events
The Downtown décor and Christmas tree funding were approved on FY 2022-23 Budget Amendment No. 1.

Attachments

Bid Recap

Fiscal Reference:

Budget Type:

Operating Budget

Fiscal Year:

Document Location:

Page 143

Budget Director Approval:

Allyson Bell Steadman

Approval Date:

06/30/2023

Purchasing Director Approval:

Gary L. Holcomb

Approval Date:

06/29/2023