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GARLAND
PURCHASING REPORT
Agenda Item 2.b.
City Council Regular Session Agenda
Meeting Date:
07/18/2023
Item Title:
West Garland Branch Library - Construction Services
Submitted By:
Laura Dunn
Bid Number:
0517-23
Purchase Justification:
This request is to procure general construction services to build the new West Garland Branch Library. The current library facility located at 3319 Edgewood Drive was built in 1975. It will be replaced with an 18,700-square-foot building at 3921 W. Walnut Street, adjacent to Hollabaugh Recreation Center. The new library will include designated areas for children, teens, and adults; study rooms; a multi-purpose room; technology and maker-space capabilities; a covered patio; and an outdoor plaza. The outdoor spaces provide shared programming opportunities with the adjacent recreation center. This project is part of the 2019 Bond Program and was approved in the 2023 CIP.
Evaluation:
A request for Competitive Sealed Proposals was issued per Purchasing procedures. Four (4) proposals were received and evaluated based on published criteria. J.C. Commercial, Inc. received the highest evaluated score, offering the Best Value for the City.
Award Recommendation:
Vendor
Item
Amount
J.C. Commercial, Inc.
All
$10,331,677.00
TOTAL:
---------------------------
$10,331,677.00
Basis for Award:
Best Value
Purchase Requisition #:
49581
Fiscal Impact
Total Project/Account:
$5,885,000
Expended/Encumbered to Date:
$1,371,346
Balance:
$4,513,654
This Item:
$10,331,677
Proposed Balance:
$(5,818,023) *
Account #:
655-1429-1958819-9002 & 692-1429-1958800-9002
Fund/Dept/Project – Description and Comments:
Libraries CIP / West Garland Branch Library (shown in the 2023 CIP Document as
Relocate/Expand
Walnut Creek Branch Library)
*The Relocate/Expand West Garland Branch Library project will continue into 2024; 2019 GO Bond and Certificates of Obligation funding will be included in the 2024 Capital Improvement Program for the continuation of the project, as projected in the 2023 CIP.
Attachments
Bid Recap
Fiscal Reference:
Budget Type:
CIP
Fiscal Year:
2023
Document Location:
Page 141
Budget Director Approval:
Allyson Bell Steadman
Approval Date:
07/06/2023
Purchasing Director Approval:
Gary L. Holcomb
Approval Date:
07/06/2023
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