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ITEM #: 6.
DATE: 01/23/2023
AI #:1268
CITY COUNCIL ACTION REPORT
SUBJECT:
AUTHORIZATION OF EXPENDITURE OF DESIGN FUNDS FOR APPROVED FY2023 CIP PROJECT #42046- COTTON LANE- ESTRELLA PARKWAY TO COTTON LANE BRIDGE PROJECT
STAFF PRESENTER(S):
Hugh Bigalk, City Traffic Engineer and Troy Scott, Senior Project Manager, Engineering
SUMMARY
A request to authorize the expenditure of design funds for the Cotton Lane - Estrella Parkway to Cotton Lane
project
.
Recommendation
Authorize the expenditure of design funds for the Cotton Lane project in an amount not to exceed $806,200.
(Hugh Bigalk, City Traffic Engineer; Troy Scott, Senior Project Manager)
FISCAL IMPACT
The project is currently budgeted and programmed in the Capital Improvement Program in FY2023
. Total project budget is for design only in the amount of $806,200. This project will be designed now, but any construction funding would be based on funding availability, specifically future GO bond authorization.
BACKGROUND AND PREVIOUS ACTIONS
This project consists of designing improvements to an approximately 1.5-mile-long section of Cotton Lane from Estrella Parkway to the Gila River bridge crossing. The improvements will eventually construct a final asphaltic concrete lane for the existing roadway, plus widening two additional travel lanes.
There have been no prior Council Action items for this project.
STAFF ANALYSIS
Staff received four submittals from consultant firms on September 9, 2022, in response to a posted request for qualifications. The submittals were reviewed and ranked by a scoring committee consisting of representatives from several different City departments. As a result of that review process, staff selected AZTEC Engineering Group, Inc. as the design firm with the best qualifications for the project. Staff completed negotiations of scope, schedule, and fee with AZTEC for use in the final contract. The final negotiated design service cost is below the FY2023 Capital Improvement Program budgeted amount. With Council approval of this authorization of funds not to exceed $
806,200
staff anticipates having AZTEC under contract and giving a notice to proceed by the end of January 2023.
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