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City Council Subcommittee:
Audit Subcommittee
Goodyear City Hall - La Jolla Conference Room (2nd floor)
1900 N. Civic Square
Goodyear, AZ 85395
Monday, November 25, 2024
4:00 p.m.
Meeting Minutes
CALL TO ORDER
Finance Manager Mayette Bailey called the meeting to order at 4:00 p.m.
ROLL CALL
Present:
Councilmember Sheri Lauritano; Councilmember Brannon Hampton; Councilmember Vicki Gillis
Staff Present:
Finance Director Jared Askelson; Deputy Finance Director Michael Shoemaker; Finance Manager - Financial Services Mayette Bailey
Attendees:
Jill Shaw, Heinfeld Meech Auditor
PUBLIC COMMENTS
Solomon Jedidi, a resident of Las Brisas was inquiring about the $30 million surplus in the budget and inquired how the city handles training for police officers, uniforms, body armor, ammunition, etc. Council members replied that this is handled thru our budget process and reviewed various pieces of that process. Finance Director Jared Askelson did indicate that we were off-topic of the audit review, but we would answer the public's questions offline.
BUSINESS
1.
APPROVAL OF MINUTES
MOTION BY
Councilmember Sheri Lauritano,
SECONDED BY
Councilmember Brannon Hampton to APPROVE the minutes. The motion carried as follows:
AYE:
Councilmember Sheri Lauritano, Councilmember Brannon Hampton, Councilmember Vicki Gillis
Passed - Unanimously
2.
DISCUSSION OF THE RESULTS OF THE FY2024 ANNUAL COMPREHENSIVE FINANCIAL REPORT (ACFR) AND AUDIT
Finance Director Jared Askelson presented a review of the FY2024 independent audit including Government Wide Net Position and fund balance. Finance Director Jared Askelson reported that Heinfeld & Meech has issued an unmodified opinion which we conclude as a clean audit.
3.
DISCUSSION OF FY2024 INDEPENDENT SINGLE AUDIT
Auditor Shaw discussed that there were no significant deficiencies or material weaknesses in the city’s internal control processes. Indication was made that this is still finalizing and will be completed in time for the council to adopt at the December 9, 2024, meeting.
Audit Committee Comments and/or Questions
Committee members inquired about any possible finding of trends that the city should be aware of to prevent any larger findings. Auditor Shaw indicated there were no trends to report as the errors were more clerical or human nature at this time.
Committee members inquired about various pieces of the Internal Audit position. Inquiry if that position will work in conjunction with our current auditors in which it was indicated that yes, they will. Council member Gillis inquired when the Internal Audit position would be starting. Finance Director Jared Askelson indicated that early next year there will be adoption of the internal audit program and the audit subcommittee’s tasks by council and the new position would start in the FY2026 budget. Council member Gillis stated that she would like the internal audit program and specifically the internal auditor position to be brought on as soon as possible and not wait for the start of next fiscal year.
4.
DISCUSSION OF FY2024 INDEPENDENT COURT AUP MAS AUDIT
Auditor Shaw discussed this is required every three years and the State Court indicates what is reviewed and provides a checklist for the audit. There were no major findings.
Audit Committee Comments and/or Questions
Council member Hampton inquired about transit audit. Auditor Shaw indicated this is a very straight forward audit.
Council member Lauritano inquired about court audit. Auditor Shaw indicated that they primarily focus on money coming in and going out and ensuring that they are properly accounted for and reported to the State and/or County courts.
INFORMATION ITEMS
Finance Manager, Jared Askelson thanked Councilmember Lauritano for her service to the committee as this will be her last meeting as her term limit has been reached.
NEXT MEETING
The next meeting of the Audit Subcommittee has not been set at this time.
ADJOURNMENT
There being no further business to discuss, Finance Director Jared Askelson adjourned the meeting at 4:30 p.m.
Respectfully Submitted by:
______________________________
Kelli Gieszler, Management Assistant
Date:___________________
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