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ITEM #: 5.
DATE: 02/27/2023
AI #:1309
CITY COUNCIL ACTION REPORT
SUBJECT:
AUTHORIZATION OF EXPENDITURE OF DESIGN FUNDS FOR APPROVED FY2023 CIP PROJECT #42026 - ESTRELLA PARKWAY AND BRIDGE PROJECT
STAFF PRESENTER(S):
Hugh Bigalk, City Traffic Engineering; Troy Scott, Senior Project Manager Engineering
SUMMARY
A request to authorize the expenditure of design funds for CMAR Pre-construction services on the Estrella Parkway and Bridge project.
RECOMMENDATION
Authorize the expenditure of design funds for Construction Manager At Risk (CMAR) Pre-construction services on the Estrella Parkway and Bridge project not to exceed $562,600. (Hugh Bigalk, City Traffic Engineering; Troy Scott, Senior Project Manager Engineering)
FISCAL IMPACT
The project is currently budgeted and programmed in the FY2023-27 Capital Improvement Program (CIP) with a total project budget of $59,540,000 and an estimated completion date of June, 2027.
BACKGROUND AND PREVIOUS ACTIONS
This project consists of designing improvements to an approximately 1.0-mile-long section of Estrella Parkway from MC85 to the Vineyard Road. The improvement includes expansion of the existing 2-lane roadway to a 4-lane cross section with raised medians and new bridge structures over the Gila River and Buckeye Canal.
On 9/26/22 Council authorized design funding expenditure in the amount of $3,700,000 for design services.
STAFF ANALYSIS
Staff received seven submittals from construction firms on December 5, 2022, in response to a posted request for qualifications, for procuring the services of a Construction Manager at Risk (CMAR). The submittals were reviewed and ranked by a scoring committee consisting of representatives from several different City departments and industry experts. As a result of that review process, staff selected Haydon Building Corp as the pre-construction services contractor firm with the best qualifications for the project. Staff completed negotiations of scope, schedule, and fee with Haydon for use in the final contract. The final negotiated pre-construction service cost is within the FY2023 CIP budget. With Council approval of this authorization of funds not to exceed $562,511 staff anticipates having Haydon under contract and providing notice to proceed, in March 2023.
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