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Called Special Meeting of the City Council 
City of Lubbock, Texas
Meeting Agenda

January 18, 2022 at 11:00 A.M.
Daniel M. Pope, Mayor
Steve Massengale, Mayor Pro Tem, District 4
Juan A. Chadis, Council Member, District 1
Shelia Patterson Harris, Council Member, District 2
Jeff Griffith, Council Member District 3

Randy Christian, Council Member, District 5
Latrelle Joy, Council Member, District 6
W. Jarrett Atkinson, City Manager
Chad Weaver, City Attorney
Rebecca Garza, City Secretary
http://www.ci.lubbock.tx.us

Citizens Tower
1314 Avenue K, City Council Chambers, Lubbock, Texas
or
The Public may also listen to the meeting by calling any of the following numbers:
(346)248-7799; (669)900-9128; (253)215-8782; (301)715-8592; (312)626-6799; (646)558-8656
Toll Free at the following: (877)853-5247; (888)788-0099
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City of Lubbock City Council Meetings are available to all persons regardless of disability. If you require special assistance, please contact the City Secretary's Office at 806-775-2061 or write to Post Office Box 2000, Lubbock, Texas 79457 at least 48 hours in advance of the meeting.

 
11:00 a.m. - City Council convenes in open session in City Council Chambers, Citizens Tower, 1314 Avenue K, Lubbock, Texas and via video conference.

A quorum of the City Council will be physically present in City Council Chambers located in Citizens Tower, 1314 Avenue K, Lubbock, Texas, as it is the intent of the City Council to have a quorum physically present at this location. One or more members of the City Council, however, may participate in the meeting by video-conference call as permitted under Section 551.127 of the Texas Government Code.

Participation in the Electric Utility Board Meeting: City Council will attend and participate in discussions, and take action, as necessary, during the meeting of the Electric Utility Board, in which the Board will consider the following matters:
 
 
             
1.   PUBLIC COMMENT
 
1. 1.  
This period, of up to thirty minutes, is dedicated to public comment. Each member of the public will have three minutes to speak. Any member of the public that requires the assistance of a translator will have six minutes to speak. Comments must be limited to only those items posted on the Electric Utility Board agenda. Any member of the public wishing to speak shall sign up on the public comment sheet on the day of the Electric Utility Board Meeting. The Electric Utility Board shall follow the order of persons wishing to speak as listed on the sign-up sheet. If everyone who signed up to speak has been given an opportunity to speak and the thirty minutes designated for public comment has not been exhausted, the Electric Utility Board may, at its discretion, open the floor to anyone else wishing to address the Electric Utility Board, subject to all the same procedures and guidelines.
 
2.   WORK SESSION
 
2. 1.  
Presentation and discussion by the Director of Electric Utilities, or his designee, regarding updates on potential for providing customer choice to LP&L customers, which may include, but is not limited to, the following subtopics:
 
2. 1. 1.  
The timing, process, and content of a potential irrevocable opt-in resolution, including conditions to be met prior to opt-in, and potential future meetings on the subject of retail competition for LP&L customers.
 
2. 1. 2.  
The need for a provider of last resort and any potential requirements or process for same, including analysis of the process utilized by the Public Utility Commission of Texas.
 
2. 1. 3.  
The option for LP&L to serve as the provider of last resort and business and operational considerations for same.
 
2. 1. 4.  
Distribution projects necessary for opt-in.
 
2. 1. 5.  
Status of LP&L's load that remains in the Southwest Power Pool, and potential proceedings before the Public Utility Commission of Texas to transition that load to the Electric Reliability Council of Texas.
 
2. 1. 6.  
The impacts or benefits to customers, LP&L, and the City resulting from opt-in, and discussions regarding interim measures to achieve further benefits to ratepayers while opt-in is being pursued.
 
2. 1. 7.  
The development of transmission and distribution rates, and progress of same.
 
2. 1. 8.  
Potential retail electric provider availability in the LP&L service territory and comparison with other areas of the state open to competition.
 
2. 1. 9.  
Customer education on retail choice and communication plans on same, and discussion of various services that assist customers in selecting a retail electric provider.
 
2. 1. 10.  
Opt-in requirements and ensuing changes in business processes, operations, and potential organizational changes.
 
2. 1. 11.  
Potential for customer surveys and/or scientific polling to gauge overall customer sentiment regarding a transition to competition.
 
2. 1. 12.  
Other related matters regarding the initiation of competition for retail electric service in Lubbock Power & Light's certificated retail service area.
 
3.   EXECUTIVE SESSION
 
3. 1.  
Hold an executive session in accordance with V.T.C.A. Government Code § 551.086, to discuss and deliberate, on the following competitive matters of Lubbock Power & Light, reasonably related to the following categories:
 
3. 1. 1.  
Generation unit specific and portfolio fixed and variable costs, including forecasts of those costs, capital improvement plans for generation units, and generation unit operating characteristics and outage scheduling.
 
3. 1. 1. 1.  
Discuss and deliberate generation matters.
 
3. 1. 2.  
Bidding and pricing information for purchased power, generation and fuel, and Electric Reliability Council of Texas bids, prices, offers, and related services and strategies.
 
3. 1. 2. 1.  
Discuss and deliberate issues regarding bidding and pricing for purchased power, generation, and fuel, and Electric Reliability Council of Texas prices and related services and strategies.
 
3. 1. 3.  
Effective fuel and purchased power agreements and fuel transportation arrangements and contracts.
 
3. 1. 3. 1.  
Discuss and deliberate purchased power and fuel matters. 
 
3. 1. 4.  
Risk management information, contracts, and strategies, including fuel hedging and storage.
 
3. 1. 4. 1.  
Discuss and deliberate risk management strategies.
 
3. 1. 5.  
Plans, studies, proposals, and analyses for system improvements, additions, or sales (other than transmission and distribution system improvements inside the service area for which the public power utility is the sole certificated retail provider).
 
3. 1. 6.  
Customer billing, contract, and usage information, electric power pricing information, system load characteristics, and electric power marketing analyses and strategies.
 
3. 2.  
Hold an executive session in accordance with V.T.C.A. Government Code § 551.071, seeking the advice of its legal counsel about pending or contemplated litigation or settlement offers and hold a consultation with the attorney on matters in which the duty of the attorney to the Electric Utility Board and the City Council under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas conflicts with Chapter 551 of the Texas Government Code.
 
3. 2. 1.  
Legal issues regarding contract(s), including Purchase Orders, herein listed on the agenda.
 
3. 2. 2.  
Legal advice and counsel regarding matters identified in Section 3.1-3.1.6 of this Agenda.
 
3. 2. 3.  
Legal advice and counsel regarding purchase power agreements, sales contracts, and fuel agreements.
 
3. 2. 4.  
Legal advice and counsel regarding the Texas Constitution.
 
3. 2. 5.  
Application of the City of Lubbock, acting by and through Lubbock Power & Light, for Interim Update of Wholesale Transmission Rates, PUC Docket Number 52390, proceeding before the Public Utility Commission of Texas.
 
3. 2. 6.  
Joint application of Oncor Electric Delivery Company LLC and the City of Lubbock, acting by and through Lubbock Power & Light, to transfer certificate of convenience and necessity rights under PURA § 37.154, PUC Docket No. 52726, proceeding before the Public Utility Commission of Texas.
 
3. 2. 7.  
Legal matters related to the transition of the remainder of Lubbock Power & Light's load to the Electric Reliability Council of Texas.
 
3. 2. 8.  
Claims related to alleged property damage on or about February 13-19, 2021.
 
3. 3.  
Hold an executive session in accordance with V.T.C.A. Government Code § 551.074 to deliberate the appointment, employment, evaluation, reassignment, and duties of a public officer or employee (Director of Electric Utilities, Chief Financial Officer, Director of Customer Service).
 
3. 4.  
Hold an executive session in accordance with V.T.C.A. Government Code § 551.074 to deliberate the appointment of a public officer or employee (Electric Utility Board).
 
12:00 p.m. – Approximately - Following completion of the Executive Session, the Electric Utility Board will reconvene in open session to discuss the items listed below. It is anticipated that the open session will begin at 12:00 p.m. However, this is an approximation and the Board may begin the open session earlier or later depending on when the Executive Session is complete.
 
 
4.   REGULAR SESSION
 
4. 1.   The Board will approve the minutes from the Special Electric Utility Board Meeting of December 13, 2021; the Special Electric Utility Board Meetings of December 28, 2021; and the Regular Electric Utility Board Meeting of December 15, 2021.
 
4. 2.  
Presentation and discussion of the update/report by the Director of Electric Utilities, or his designee, regarding customer service, business center practices, procedures and policies, customer concerns and complaints, billing system, forms, and procedures, status of transmission and distribution projects, generation, mutual aid, weather events, outage, and restoration efforts, staffing levels, regulatory matters, and operational performance metrics.
 
4. 3.  
Presentation and discussion of financial and capital statements, financing options, audits, and financial policies of Lubbock Power & Light relating to debt issuance issues, reserve account funding, cost allocation, revenue and expense projections, power cost recovery factor, customer metering, tariff and billing, service and administrative issues.
 
4. 4.  
Presentation and discussion by the Director of Electric Utilities, or his designee, regarding updates on the legislative and regulatory matters regarding ERCOT and/or the electric utility industry, and the status of any legislation, legislative hearings, rulemakings, and/or regulatory or administrative action regarding same, including but not limited to rulemakings regarding weatherization and market design.
 
4. 5.  
The Board will consider a resolution recommending to the City Council of the City of Lubbock, five (5) appointments and/or reappointments, as applicable, to the Electric Utility Board in accordance with Section 2.03.415(e) of the Code of Ordinances of the City of Lubbock.
 
4. 6.  
Discuss and the Board will take minuted action related to the date of the regular Electric Utility Board meeting for March 15, 2022.
 
4. 7.  
Discuss, deliberate, and the Board will take minuted action regarding benefits of the Director of Electric Utilities.
 
5.   CONSENT AGENDA
 
5. 1.  
The Board will consider a resolution recommending approval of that certain Cost Sharing and Payment Agreement, Contract No. 16181, as attached to the Resolution, by and between the City of Lubbock and Ford Development Corporation, as it relates only to funds expended by the City of Lubbock's municipally owned utility, Lubbock Power & Light, to the City Council of the City of Lubbock.
 
5. 2.  
The Board will consider a resolution authorizing the Chairman of the Electric Utility Board to execute that certain Second Amended and Restated Partial Requirements Power Service Agreement Scheduling Protocol, by and between the City of Lubbock, acting by and through Lubbock Power & Light, and Southwestern Public Service Company, and recommend approval to the City Council of the City of Lubbock for same.
 
5. 3.  
The Board will consider a resolution authorizing the Chairman of the Electric Utility Board to execute a Real Estate Purchase and Sale Agreement by and between the City of Lubbock, a Texas home-rule municipal corporation, and Pyco Industries, Inc., regarding an approximately 0.6790 acre tract of land, more or less, being a portion of block 36, Coronado Addition to the City of Lubbock, according to the map, plat, and/or dedication deed recorded in Volume 930, Page 195, deed records of Lubbock County, Texas, and a portion of Block 71, Wheelock's Second Addition to the City of Lubbock, according to the map, plat, and/or dedication deed thereof recorded in Volume 26, Page 46, deed records of Lubbock County, Texas, to be used for an expansion of the Coop Substation, approving a Warranty Deed regarding same, authorizing payment for title and closing costs, and recommending approval of same to the Lubbock City Council.
 
5. 4.  
The Board will consider a resolution approving that certain Electric Utility Easement by and between Pyco Industries, Inc. and the City of Lubbock, a Texas home-rule municipal corporation, regarding an approximately 0.1316  acre tract of land, more or less, being a portion of Block 36, Coronado Addition to the City of Lubbock, according to the map, plat, and/or dedication deed recorded in volume 930, page 195, deed records of Lubbock County, Texas, and a portion of Block 71, Wheelock's Second Addition to the City of Lubbock, according to the map, plat, and/or dedication deed thereof recorded in Volume 26, Page 46, deed records of Lubbock County, Texas, to be used for electric lines and/or facilities, and recommending approval of same to the Lubbock City Council.
 
5. 5.  
The Board will consider a resolution authorizing the Purchasing Manager, or his designee, to execute Purchase Order by and between the City of Lubbock, acting by and through Lubbock Power & Light, and  Versalift Southwest, L.L.C., RFP# 7104-22-EUA, for LP&L Fleet Aerial Devices and Derrick Trucks.
 
5. 6.  
The Board will consider a resolution authorizing the Director of Electric Utilities, or his designee, to execute Contracts for Crane Services by and between the City of Lubbock, acting by and through Lubbock Power & Light, and Trumble Crane and Rigging (Primary) and M. Hastey Construction Co., Inc., (Secondary), RFP# 7114-22-ELD, for LP&L Crane Services – Annual Pricing.
 
5. 7.  
The Board will consider a resolution authorizing the Director of Electric Utilities, or his designee, to execute a Contract for Transformer Repair Services by and between the City of Lubbock, acting by and through Lubbock Power & Light, and Nix Electric Company, RFP# 7116-22-ELD, for LP&L Transformer Repair Services – Annual Pricing.
 
5. 8.  
The Board will consider a resolution authorizing the Purchasing Manager, or his designee, to execute Purchase Order by and between the City of Lubbock, acting by and through Lubbock Power & Light, and Dis-Tran Steel, LLC, RFP# 7121-22-ELD, for LP&L Thompson and Co-Op Substation Structures.
 
 

    

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