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PUBLIC COMMENT |
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This period, of up to thirty minutes, is dedicated to public comment. Each member of the public will have three minutes to speak. Any member of the public that requires the assistance of a translator will have six minutes to speak. Comments must be limited to only those items posted on the Electric Utility Board agenda. Any member of the public wishing to speak shall sign up on the public comment sheet on the day of the Electric Utility Board Meeting. The Electric Utility Board shall follow the order of persons wishing to speak as listed on the sign-up sheet. If everyone who signed up to speak has been given an opportunity to speak and the thirty minutes designated for public comment has not been exhausted, the Electric Utility Board may, at its discretion, open the floor to anyone else wishing to address the Electric Utility Board, subject to all the same procedures and guidelines.
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EXECUTIVE SESSION |
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Hold an executive session in accordance with V.T.C.A. Government Code § 551.086, to discuss and deliberate, on the following competitive matters of Lubbock Power & Light, reasonably related to the following categories:
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Generation unit specific and portfolio fixed and variable costs, including forecasts of those costs, capital improvement plans for generation units, and generation unit operating characteristics and outage scheduling.
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Bidding and pricing information for purchased power, generation and fuel, and Electric Reliability Council of Texas bids, prices, offers, and related services and strategies.
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Discuss and deliberate issues regarding bidding and pricing for purchased power, generation, and fuel, and Electric Reliability Council of Texas prices and related services and strategies.
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Effective fuel and purchased power agreements and fuel transportation arrangements and contracts.
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Discuss and deliberate purchased power agreements and fuel matters.
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Risk management information, contracts, and strategies, including fuel hedging and storage.
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Discuss and deliberate risk management strategies.
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Plans, studies, proposals, and analyses for system improvements, additions, or sales (other than transmission and distribution system improvements inside the service area for which the public power utility is the sole certificated retail provider).
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Discuss and deliberate plans, studies, proposals, and analysis for system improvements, additions, or sales.
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Customer billing, contract, and usage information, electric power pricing information, system load characteristics, and electric power marketing analyses and strategies.
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Hold an executive session in accordance with V.T.C.A. Government Code § 551.071, seeking the advice of its legal counsel about pending or contemplated litigation or settlement offers and hold a consultation with the attorney on matters in which the duty of the attorney to the City Council and the Electric Utility Board under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas conflicts with Chapter 551 of the Texas Government Code:
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Legal issues regarding contract(s), including Purchase Orders, herein listed on the agenda.
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Legal advice and counsel regarding matters identified in Section 2.1-2.1.6 of this Agenda.
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Legal advice and counsel regarding purchased power agreements.
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Claims or potential claims related to Winter Storm Uri, occurring on or about February 13-19, 2021.
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Application of the City of Lubbock, acting by and through Lubbock Power & Light, for authority to connect remaining portion of its load with Electric Reliability Council of Texas and for approval of settlement agreement, PUC Docket No. 53529, proceeding before the Public Utility Commission of Texas, and related future proceedings before the Federal Energy Regulatory Commission.
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11:30 a.m. – Approximately - Following completion of the Executive Session, the Electric Utility Board will reconvene in open session to discuss the items listed below. It is anticipated that the open session will begin at 11:30 a.m. However, this is an approximation and the Board may begin the open session earlier or later depending on when the Executive Session is complete. |
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REGULAR SESSION |
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The Board will approve the minutes from the Regular Electric Utility Board Meeting of December 19, 2022. |
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Presentation and discussion of the update/report by the Director of Electric Utilities, or his designee, regarding strategic planning, customer service, business center practices, procedures and policies, transition to retail customer choice, customer concerns and complaints, billing system, forms, and procedures, status of transmission and distribution projects, generation, mutual aid, weather events, outage and restoration efforts, grid matters, Electric Reliability Council of Texas ("ERCOT") matters and committee participation, staffing levels, personnel, regulatory matters, training, cybersecurity, mutual aid agreement, and operational performance metrics.
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Presentation and discussion by the Director of Electric Utilities, or his designee, regarding strategic planning for Lubbock Power & Light during and after its transition to competitive retail choice, including but not limited to, organizational and resource needs and changes, including discussions regarding applicable ordinances and City Charter, rate structure modifications, strategic goals for transmission and distribution service in the competitive market, occupational, performance, and safety metric goals, and other needs and changes of the electric utility as it transitions to and operates in the competitive retail market.
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Presentation and discussion by the Director of Electric Utilities, or his designee, regarding updates on legislative and regulatory matters regarding ERCOT and/or the electric utility industry, and the status of any legislation, legislative hearings, rulemakings, and/or regulatory or administrative action regarding same, including but not limited to rulemakings regarding market design.
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Presentation and discussion by the Director of Electric Utilities, or his designee, regarding any updates on the transition to retail customer choice for Lubbock Power & Light's certificated area, including discussion on distribution cutover efforts for the 30% remaining load.
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Presentation and discussion by the Director of Electric Utilities, or his designee, regarding LP&L's Monthly Operating Report, and reporting metrics regarding all aspects of the business, including but not limited financial metrics, transmission and distribution metrics, safety metrics, communication metrics, and other relevant operational metrics.
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Presentation and discussion of financial and capital statements, budget, financing options, audits, and financial policies of Lubbock Power & Light relating to debt issuance issues and historical debt matters, reserve account funding, cost allocation, revenue and expense projections, power cost recovery factor, customer metering, tariff and billing, service and administrative issues.
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The Board will consider a resolution approving Lubbock Power & Light's Purchasing Procedures pursuant to Texas Local Government Code Section 252.022, as revised and amended in the Purchasing Procedures attached to the Resolution, and repealing Lubbock Power & Light's Purchasing Procedures adopted by EUB Resolution No. 2020-R0111 on September 15, 2020, as amended by EUB Resolution No. 2021-R0078 on November 17, 2021, and EUB Resolution No. 2022-R0047 on May 17, 2022, and any prior purchasing procedures applicable to Lubbock Power & Light.
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Discuss and the Board will take possible minuted action regarding committee assignments to the following committees: (i) Technical Review Committee; (ii) Financial Review Committee; (iii) Human Resources Committee; and (iv) Helping Hand Education Committee.
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Discuss and the Board will take possible minuted action setting a time, date, and place for the Regular March Meeting of the Electric Utility Board for 2023. Possible dates may include the following: March 20th, 22nd, and 24th.
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CONSENT AGENDA |
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The Board will consider a resolution authorizing the Director of Electric Utilities, or his designee, to execute a Contract, by and between the City of Lubbock, acting by and through Lubbock Power & Light, and Davey Resources Group, Inc., RFP# 7102-23-EUA, for LP&L Pole Audit. This proposal for $396,250 is for pole audit services for an estimated 61,550 poles. The purpose of this project will be to collect and verify the following information for each pole, pole locations and pole attributes to improve the accuracy of pole data currently maintained in the LP&L geographic information system; pole ownership to identify poles that LP&L currently owns, as well as poles where LP&L is using the pole but is not the owner, for proper asset management; foreign attachments to identify external entities that are currently using the pole so that LP&L may accurately bill these entities under their lease agreements and guys and anchors for engineering purposes.
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The Board will consider a resolution authorizing the Purchasing Manager, or his designee, to execute Purchase Order, by and between the City of Lubbock, acting by and through Lubbock Power & Light, and Electrical Power Products, Inc., RFP# 7120-23-ELD, for LP&L Relay Panels. This proposal, in the amount of $120,792 is for two distribution bus protection relay panels for Northeast substation to facilitate the load growth in the area and additional capacity to the LP&L system.
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The Board will consider a resolution rejecting all bids for RFP# 7127-23-ELD for Distribution Feeder Line Services Term Contract. Offers received exceeded the estimate for this proposal. Purchasing will re-bid this item.
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The Board will consider a resolution authorizing the Director of Electric Utilities, or his designee, to execute a Public Works Contract by and between the City of Lubbock, acting by and through Lubbock Power & Light, and Bianchi Electric LLC, RFP# 7129-23-ELD, for McDonald Feeder Line Construction Services for $878,589.60. Contractor will be responsible for rebuilding/upgrading approximately 2 miles of overhead feeder lines, single circuit rebuild and underground construction in order to accommodate the 30% ERCOT cutover.
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The Board will consider a resolution ratifying Purchase Order 21403787, by and between the City of Lubbock, acting by and through Lubbock Power & Light, and Chastang Enterprises Houston LLC/DBA Chastang Ford, BuyBoard Contract 601-19. This BuyBoard quote, in the amount of $214,304 is for four pickups that will be replacements to LP&L's fleet as approved in the FY 2022-23 Capital Program budget.
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The Board will consider a resolution authorizing the Director of Electric Utilities, or his designee, to execute that certain Third Amendment to Professional Services Agreement by and between the City of Lubbock, acting by and through Lubbock Power & Light, and Principle Staffing, LLC, regarding supplemental staffing services. This amendment extends the agreement for another year.
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The Board will consider a resolution authorizing the Director of Electric Utilities, or his designee, to execute that certain Third Amendment to KUBRA Enterprise Services Agreement by and between the City of Lubbock, acting by and through Lubbock Power & Light, and KUBRA Data Transfer, Ltd., regarding services, products, and equipment related to data composition, printing, and mailing services, electronic presentment and payment services, and one-time electronic and kiosk payment services. This amendment allows for the increase of consumable (paper and envelopes) costs from 5% to 12% maximum so long as the pricing is established through at least two paper mills plus. The amendment also calls for a Statement of Work to bring additional payment options through KUBRA digital payment to include Google Pay and Apple Pay for customers.
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The Board will consider a resolution ratifying that certain Second Amendment to Professional Services Contract by and between the City of Lubbock, acting by and through Lubbock Power & Light and Parkhill, Smith & Cooper, Inc., regarding professional engineering services related to engineering, design, surveying, procurement support, and construction support services related to boring and excavation projects and electric transmission and distribution issues related to same, described more particularly under the Agreement. This Second Amendment extends the term for an additional year.
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