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Regular City Council Meeting
7.20.
10/26/2021:
Information
Agenda Item
Resolution - Public Transit Services:
Consider a resolution authorizing the Mayor to execute Contract 15860, with Southern Tire Mart, LLC, for the supply of tires for Citibus paratransit vans and staff support vehicles.
Item Summary
Due to the ending of the Citibus tire agreement for paratransit vans and staff support vehicles a new agreement is needed for the purchase of tires. Citibus paratransit vans and staff support vehicles average a combined monthly mileage of 83,500 miles. Citibus is looking for the most cost efficient tires, per specification/delivery days, for the amount of tires Citibus purchases.
The City of Lubbock issued ITB 21-15860-KM for tires for Citibus, and in response, bids were received and opened on May 20, 2021, from six (6) vendors, as shown in the attached Bid Tabulation Sheets. The responsive companies only bid on the items for the tires that they are able to provide. Bids were broken down into individual line items for lowest bidder of each item. Contracts are awarded by line item and unit price. Therefore, multiple contracts will be awarded for this bid. Contracts are awarded for one year, with 2 one-year extensions. The total amount of the award is estimated based on expected quantities and actual expenditures may differ depending on actual quantities purchased. The price per unit will not change.
The following vendors submitted the low bids for each line item.
Vendor
Line Item(s)
Annual Amount
3-Year Total
McWhorters, Ltd., Lubbock, Texas
1 and 2
$5,017.58
$15,052.74
Bill Williams Tire, Lubbock, Texas
3 and 4
$5,832.00
$17,496.00
***Southern Tire Mart, LLC, Columbia, Mississippi
5
$19,400.00
$58,200.00
***Only contracts that are expected to exceed $50,000 over the life of the contract require City Council approval.
Fiscal Impact
The annual cost of this contract is $19,400 ($58,200 for three years), and is budgeted in the FY 2021-2022 Citibus budget. There will be no additional cost to the City of Lubbock.
Staff/Board Recommending
Bill Howeton, Deputy City Manager
Chris Mandrell, General Manager of Citibus
Attachments
Resolution - Tires - Southern Tire Mart
Citibus/Southern Tire Mart Contract
Citibus Tire Bid Tab
Citibus - Tires Project Summary
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