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CITY OF LUBBOCK
SPECIAL CITY COUNCIL MEETING
October 19, 2021
11:00 A.M.


 
The City Council of the City of Lubbock, Texas met in special session on the 19th of October, 2021, in City Council Chambers, Citizens Tower, 1314 Avenue K, Lubbock, Texas at 11:00 a.m.

 
11:04A.M.               CITY COUNCIL CONVENED
City Council Chambers, Citizens Tower, 1314 Avenue K, Lubbock, Texas
Present:
Mayor Pro Tem Steve Massengale; Council Member Randy Christian; Council Member Jeff Griffith; Council Member Shelia Patterson Harris; City Manager W. Jarrett Atkinson; City Secretary Rebecca Garza; City Attorney Chad Weaver
Absent:
Mayor Daniel M. Pope; Council Member Juan A. Chadis; Council Member Latrelle Joy
This was a meeting of the Electric Utility Board. A quorum of Council Members attended and participated in discussions during the meeting in which the board considered the following topics as shown below.
 
Note:      The Electric Utility Board addressed agenda items in the following order:
  • Public Comment 1.1; and Executive Session
  • No quorum, of City Council, was present for all other items.

             
   1. PUBLIC COMMENT
             
   1.
This period, of up to thirty minutes, is dedicated to public comment. Each member of the public will have three minutes to speak. Any member of the public that requires the assistance of a translator will have six minutes to speak. Comments must be limited to only those items posted on the Electric Utility Board agenda. Any member of the public wishing to speak shall sign up on the public comment sheet on the day of the Electric Utility Board Meeting. The Electric Utility Board shall follow the order of persons wishing to speak as listed on the sign-up sheet. If everyone who signed up to speak has been given an opportunity to speak and the thirty minutes designated for public comment has not been exhausted, the Electric Utility Board may, at its discretion, open the floor to anyone else wishing to address the Electric Utility Board, subject to all the same procedures and guidelines.

No one appeared to speak.
             
   2. EXECUTIVE SESSION

This meeting was called into a closed session at 11:05 a.m. under the provisions of Section 551, Texas Government Code. The meeting was called back into a public session at 12:18 p.m. and adjourned.
             
   1.
Hold an executive session in accordance with V.T.C.A. Government Code § 551.086, to discuss and deliberate, on the following competitive matters of Lubbock Power & Light, reasonably related to the following categories:
             
   1.
Generation unit specific and portfolio fixed and variable costs, including forecasts of those costs, capital improvement plans for generation units, and generation unit operating characteristics and outage scheduling.
             
   1.
Resolution No. EUB 2021-R0070 related to a contract concerning generation and related purchase orders.
Motion by Kevin McMahon, seconded by Greg Taylor, to approve Resolution No. EUB 2021-R0070.
Vote: 8-0 Motion carried by the Board.
Other: Jane Henry (ABSENT)
             
   2.
Bidding and pricing information for purchased power, generation and fuel, and Electric Reliability Council of Texas bids, prices, offers, and related services and strategies.
             
   1.
Discuss and deliberate issues regarding bidding and pricing for purchased power, generation, and fuel, and Electric Reliability Council of Texas prices and related services and strategies.
             
   3.
Effective fuel and purchased power agreements and fuel transportation arrangements and contracts.
             
   1.
Discuss and deliberate purchased power and fuel matters.
             
   4.
Risk management information, contracts, and strategies, including fuel hedging and storage.
             
   1.
Discuss and deliberate risk management strategies.
             
   5.
Plans, studies, proposals, and analyses for system improvements, additions, or sales (other than transmission and distribution system improvements inside the service area for which the public power utility is the sole certificated retail provider).
             
   6.
Customer billing, contract, and usage information, electric power pricing information, system load characteristics, and electric power marketing analyses and strategies.
             
   2.
Hold an executive session in accordance with V.T.C.A. Government Code § 551.071, seeking the advice of its legal counsel about pending or contemplated litigation or settlement offers and hold a consultation with the attorney on matters in which the duty of the attorney to the Electric Utility Board and City Council under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas conflicts with Chapter 551 of the Texas Government Code:
             
   1.
Legal issues regarding contract(s) herein listed on the agenda.
             
   2.
Legal advice and counsel regarding matters identified in Section 2.1-2.1.6 of this Agenda.
             
   3.
Legal advice and counsel regarding Chapter 551, Texas Government Code.
             
   4.
Application of the City of Lubbock, acting by and through Lubbock Power & Light, for Interim Update of Wholesale Transmission Rates, PUC Docket Number 52390, proceeding before the Public Utility Commission of Texas.
             
   5.
Application of the Electric Reliability Council of Texas, Inc. for a Debt Obligation Order to Finance Uplift Balances under PURA Chapter 39, Subchapter M, and for a Good Cause Exception, PUC Docket No. 52321, proceeding before the Public Utility Commission of Texas.
             
   6.
Application of the Electric Reliability Council of Texas, Inc., for a Debt Obligation Order to Finance Uplift Balances Under PURA Chapter 39, Subchapter N, and for a Good Cause Exception, PUC Docket No. 52322, proceeding before the Public Utility Commission of Texas.
             
   7.
Proceeding for Eligible Entities to File an Opt Out Pursuant to PURA § 39.653(d) and for Load-Serving Entities to File Documentation of Exposure to Costs Pursuant to the Debt Obligation Order in Docket No. 52322, PUC Docket No. 52364, proceeding before the Public Utility Commission of Texas.
             
   8.
Federal Energy Regulatory Commission, Southwestern Public Service Company, Public Service Company of Colorado, Southwest Power Pool, Inc., Docket No. EL21-58-000.
             
   3.
Hold an executive session in accordance with V.T.C.A. Government Code § 551.074 to deliberate the appointment, employment, evaluation, reassignment, and duties of a public officer or employee (Director of Electric Utilities, General Counsel, Chief Financial Officer, Director of Customer Service).
             
12:00 p.m. – Approximately - Following completion of the Executive Session, the Electric Utility Board will reconvene in open session to discuss the items listed below. It is anticipated that the open session will begin at 12:00 p.m. However, this is an approximation and the Board may begin the open session earlier or later depending on when the Executive Session is complete.
             
   3. REGULAR SESSION
             
   1. The Board will approve the minutes from the Regular Electric Utility Board Meeting of September 27, 2021.

*This item was deleted.
             
   2.
Presentation and discussion of the update/report by the Director of Electric Utilities, or his designee, regarding customer service, business center practices, procedures and policies, customer concerns and complaints, billing system, forms, and procedures, status of transmission and distribution projects, generation, mutual aid, weather events, outage, and restoration efforts, staffing levels, regulatory matters, and operational performance metrics.

*This item was deleted.
             
   3.
Presentation and discussion of financial and capital statements, financing options, audits, and financial policies of Lubbock Power & Light relating to debt issuance issues, reserve account funding, cost allocation, revenue and expense projections, power cost recovery factor, customer metering, tariff and billing, service and administrative issues.

*This item was deleted.
             
   4.
Presentation and discussion by the Director of Electric Utilities, or his designee, regarding updates on the legislative and regulatory matters regarding ERCOT and/or the electric utility industry, and the status of any legislation, legislative hearings, rulemakings, and/or regulatory or administrative action regarding same.

*This item was deleted.
             
   5.
Discussion inviting interested members of the public to apply with the City Secretary if interested to serve as a member of the Electric Utility Board.

*This item was deleted.
             
   4. CONSENT AGENDA
             
   1.
The Board will consider a resolution ratifying that certain Second Amendment to Master Sales Agreement by and between the City of Lubbock acting by and through its Electric Utility Board and City Council and Itron, Inc., regarding the installation, maintenance, and support services relating to, automatic meters and metering.

*This item was deleted.
             
   2.
The Board will consider a resolution authorizing the Director of Electric Utilities, or his designee, to execute that certain Third Amendment to Professional Services Agreement, by and between the City of Lubbock, acting by and through Lubbock Power & Light, and Black & Veatch Corporation, for certain engineering services as prescribed in RFQ No. 7120-16-ELD.

*This item was deleted.
             
   3.
The Board will consider a resolution authorizing the Director of Electric Utilities, or his designee, to execute that certain Professional Services Agreement by and between the City of Lubbock, acting by and through Lubbock Power & Light and NewGen Strategies and Solutions, LLC (“NewGen”) regarding electric rate design, financial modeling, and accounting consulting studies.

*This item was deleted.
             
   4.
The Board will consider a resolution ratifying that certain First Amendment to Professional Service Agreement by and between City of Lubbock, acting by and through Lubbock Power & Light and Advanced Control Systems, Inc. (“ACS”) regarding software support services.

*This item was deleted.
             
   5.
The Board will consider a resolution authorizing the Purchasing Manager, or his designee, to execute Purchase Order to KBS Electrical Distributors, Inc., RFP# 7139-21-ELD, for LP&L Ductile Iron Poles for Red Raider Feeder Project.

*This item was deleted.
             
   6.
The Board will consider a resolution authorizing the Purchasing Manager, or his designee, to execute Purchase Order to Dalf Eti, Inc., RFP# 7141-21-ELD, for LP&L Cable for Yellow House Feeder Project.

*This item was deleted.
             
   7.
The Board will consider a resolution authorizing the Purchasing Manager, or his designee, to execute Purchase Order to Dalf Eti, Inc., RFP# 7142-21-ELD, for LP&L Wire for Various Projects.

*This item was deleted.
12:18 P.M. CITY COUNCIL ADJOURNED
 
There being no further business to come before Council, the meeting was adjourned.


 
The October 19, 2021 Special City Council Meeting minutes were approved by the City Council on the 14th day of December, 2021.

 
  ____________________________________
DANIEL M. POPE, MAYOR
ATTEST:
 
 
___________________________________
Rebecca Garza, City Secretary
 


*This item was discussed, by the Board, without a quorum of Council Members present.

    

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