Agenda - View Meetings (All) (5587386082)

AI# 11996 Image of Lubbock City Logo 2021

Regular City Council Meeting

5.30.

10/10/2023:

Information

Agenda Item

Resolution - Fleet Services: Consider a resolution authorizing the City Manager, or his designee, to purchase all the vehicles and equipment approved for replacement, for Fiscal Year 2023-24, to replace essential assets in various City departments and Citibus.

Item Summary

The City of Lubbock, like many other organizations, has experienced challenges related to supply chain shortages, especially with vehicle purchases. The Fleet Operations Department continues to experience issues in ordering and receiving vehicles for the current fiscal year.

While the vehicles and equipment have been ordered, delivery on many of these purchases has been delayed with no definitive timeframe or guarantee from the vendors that our orders will be fulfilled.

In May 2023, the City Council authorized the City Manager to advance purchase 42 vehicles from the Fiscal Year 2023-24 Vehicle Replacement Schedule. This allowed the Fleet Department to place orders for those vehicles prior to or within the buying window established by the vehicle manufacturers.

The following 56 vehicles/equipment from the upcoming FY23-24 Vehicle Replacement Schedule need to be purchased for the City:

Facilities Management:

(1) ½ Ton Pickup Truck

Codes Administration:

(5) ½ Ton Pickup Trucks

(1) Mid-Size SUV

Traffic Engineering:

(1) Aerial Bucket Truck

Engineering Inspection Services:

(2) ½ Ton Pickup Trucks

Park Maintenance:

(2) Precision Sprayers

(1) Large Area Topdresser

Lubbock Police Department Patrol:

(6) Mid-Size SUVs/Sedans

Residential Collection:

(5) Commercial Side Loader Trash Trucks

Alley Maintenance:

(1) Motor Grader

(1) Front End Wheel Loader

Solid Waste:

(1) Wheel Tractor Scrapper

Recycling Collection:

(1) Roll-Off Container Truck

Radio Shop:

(1) Mid-Size SUV

Fleet Operations:

(1) ¾ Ton Truck

Aviation Maintenance:

(1) ½ Ton Pickup Truck

Civic Center:

(1) ¾ Ton Pickup Truck

Water Conservation:

(1) ½ Ton Pickup Truck

Water Meter & Customer Service:

(2) ¾ Ton Pickup Trucks

Water Distribution:

(4) ¾ Ton Pickup Trucks

(2) Backhoe Trailers

(1) Trash Pump

(1) Front End Wheel Loader

(1) Backhoe

(1) ½ Ton Pickup Truck

Water Pumping & Control:

(1) ¾ Pickup Truck

Water Production:

(1) Backhoe Loader

Water Reservoir:

(1) Rotary Mower

Wastewater:

(2) ½ Ton Pickup Trucks

Wastewater Collection:

(1) 1 Ton Pickup Truck

(1) ½ Ton Van

Industrial Monitoring:

(2) ¾ Ton Pickup Trucks

Stormwater:

(1) ½ Ton Pickup Truck

Street Cleaning:

(1) Dump Truck

The Fleet Operations Department estimates the cost of the proposed fifty-six (56) vehicles/equipment referenced above not to exceed $8,492,500.

The following twenty (20) vehicles need to be purchased for the Citibus staff, supervisors, and its maintenance shop:

Transit:

(7) Mid-Size Sedans

(10) Mid-Size SUVs

(3) ¾ Ton Pickup Trucks

The Fleet Operations Department estimates the cost of the proposed twenty (20) vehicles for Citibus referenced above not to exceed $1,400,000.

Fiscal Impact

The funds for the purchase of the City of Lubbock’s fifty-six (56) vehicles for FY23-24 have been appropriated from the Radio Shop balance, Water/Wastewater balance, Storm Water balance, General Fund FY24 Tax Note balance, Fleet balance, Civic Center balance, and the General Fund balance. The total cost of the purchase shall not exceed $8,492,500.

The funds for the purchase of Citibus’ twenty (20) vehicles has been appropriated from the Federal Transit Administration Section 5307 (Urbanized Area Apportionments) from the American Rescue Plan Act (ARPA) of 2021. The total cost of the purchase shall not exceed $1,400,000.

Staff/Board Recommending

Brooke Witcher, Assistant City Manager
Dominic Esperat, Director of Fleet Operations

Attachments

Resolution

Exhibit A