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Called Special Meeting of the City Council 
City of Lubbock, Texas
Meeting Agenda

November 17, 2021 at 11:00 A.M.
Daniel M. Pope, Mayor
Steve Massengale, Mayor Pro Tem, District 4
Juan A. Chadis, Council Member, District 1
Shelia Patterson Harris, Council Member, District 2
Jeff Griffith, Council Member District 3

Randy Christian, Council Member, District 5
Latrelle Joy, Council Member, District 6
W. Jarrett Atkinson, City Manager
Chad Weaver, City Attorney
Rebecca Garza, City Secretary
http://www.ci.lubbock.tx.us

Citizens Tower
1314 Avenue K, City Council Chambers, Lubbock, Texas

City of Lubbock City Council Meetings are available to all persons regardless of disability. If you require special assistance, please contact the City Secretary's Office at 806-775-2061 or write to Post Office Box 2000, Lubbock, Texas 79457 at least 48 hours in advance of the meeting.

 
11:00 a.m. - City Council convenes in open session in City Council Chambers, Citizens Tower, 1314 Avenue K, Lubbock, Texas.

Participation in the Electric Utility Board Meeting: City Council will attend and participate in discussions, and take action, as necessary, during the meeting of the Electric Utility Board, in which the Board will consider the following matters:
 
 
             
1.   PUBLIC COMMENT
 
1. 1.  
This period, of up to thirty minutes, is dedicated to public comment. Each member of the public will have three minutes to speak. Any member of the public that requires the assistance of a translator will have six minutes to speak. Comments must be limited to only those items posted on the Electric Utility Board agenda. Any member of the public wishing to speak shall sign up on the public comment sheet on the day of the Electric Utility Board Meeting. The Electric Utility Board shall follow the order of persons wishing to speak as listed on the sign-up sheet. If everyone who signed up to speak has been given an opportunity to speak and the thirty minutes designated for public comment has not been exhausted, the Electric Utility Board may, at its discretion, open the floor to anyone else wishing to address the Electric Utility Board, subject to all the same procedures and guidelines.
 
2.   EXECUTIVE SESSION
 
2. 1.  
Hold an executive session in accordance with V.T.C.A. Government Code § 551.086, to discuss and deliberate, on the following competitive matters of Lubbock Power & Light, reasonably related to the following categories:
 
2. 1. 1.  
Generation unit specific and portfolio fixed and variable costs, including forecasts of those costs, capital improvement plans for generation units, and generation unit operating characteristics and outage scheduling.
 
2. 1. 1. 1.  
Discuss and deliberate generation matters.
 
2. 1. 2.  
Bidding and pricing information for purchased power, generation and fuel, and Electric Reliability Council of Texas bids, prices, offers, and related services and strategies.
 
2. 1. 2. 1.  
Discuss and deliberate issues regarding bidding and pricing for purchased power, generation, and fuel, and Electric Reliability Council of Texas prices and related services and strategies.
 
2. 1. 3.  
Effective fuel and purchased power agreements and fuel transportation arrangements and contracts.
 
2. 1. 3. 1.  
Discuss and deliberate purchased power and fuel matters. 
 
2. 1. 4.  
Risk management information, contracts, and strategies, including fuel hedging and storage.
 
2. 1. 4. 1.  
Discuss and deliberate risk management strategies.
 
2. 1. 5.  
Plans, studies, proposals, and analyses for system improvements, additions, or sales (other than transmission and distribution system improvements inside the service area for which the public power utility is the sole certificated retail provider).
 
2. 1. 5. 1.  
Discuss and deliberate plans, studies, proposals, and analyses for system improvements, additions, or sales.
 
2. 1. 6.  
Customer billing, contract, and usage information, electric power pricing information, system load characteristics, and electric power marketing analyses and strategies.
 
2. 1. 6. 1.  
Discuss and deliberate customer billing, contract, and usage information, electric power pricing information, system load characteristics, and electric power marketing analyses and strategies.
 
2. 2.  
Hold an executive session in accordance with V.T.C.A. Government Code § 551.071, seeking the advice of its legal counsel about pending or contemplated litigation or settlement offers and hold a consultation with the attorney on matters in which the duty of the attorney to the Electric Utility Board and City Council under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas conflicts with Chapter 551 of the Texas Government Code:
 
2. 2. 1.  
Legal issues regarding contract(s), including Purchase Orders, herein listed on the agenda.
 
2. 2. 2.  
Legal advice and counsel regarding matters identified in Section 2.1-2.1.6.1 of this Agenda.
 
2. 2. 3.  
Legal advice and counsel regarding claim of property damage occurring on or about October 19, 2021.
 
2. 2. 4.  
Legal issues regarding customer choice and Texas Utilities Code, Chapters 39 and 40.
 
2. 2. 5.  
Application of the City of Lubbock, acting by and through Lubbock Power & Light, for Interim Update of Wholesale Transmission Rates, PUC Docket Number 52390, proceeding before the Public Utility Commission of Texas.
 
2. 2. 6.  
Joint application of Oncor Electric Delivery Company LLC and the City of Lubbock, acting by and through Lubbock Power & Light, to transfer certificate of convenience and necessity rights under PURA § 37.154, PUC Docket No. 52726, proceeding before the Public Utility Commission of Texas.
 
2. 3.  
Hold an executive session in accordance with V.T.C.A. Government Code § 551.074 to deliberate the appointment, employment, evaluation, reassignment, and duties of a public officer or employee (Director of Electric Utilities, General Counsel, Chief Financial Officer, Director of Customer Service).
 
2. 4.  
Hold an executive session in accordance with V.T.C.A. Government Code § 551.074 to deliberate the appointment of a public officer or employee (Electric Utility Board).
 
3.   REGULAR SESSION
 
3. 1.   The Board will approve the minutes from the Regular Electric Utility Board Meeting of October 19, 2021.
 
3. 2.  
Presentation and discussion of the update/report by the Director of Electric Utilities, or his designee, regarding customer service, business center practices, procedures and policies, customer concerns and complaints, billing system, forms, and procedures, status of transmission and distribution projects, generation, mutual aid, weather events, outage, and restoration efforts, staffing levels, regulatory matters, and operational performance metrics.
 
3. 3.  
Presentation and discussion of financial and capital statements, financing options, audits, and financial policies of Lubbock Power & Light relating to debt issuance issues, reserve account funding, cost allocation, revenue and expense projections, power cost recovery factor, customer metering, tariff and billing, service and administrative issues.
 
3. 4.  
The Board will consider a resolution approving Amendment No. 1 to Lubbock Power & Light's Purchasing Procedures pursuant to Texas Local Government Code Section 252.022, to amend Lubbock Power & Light's Purchasing Procedures adopted by Resolution No. EUB 2020-R0111 on September 15, 2020, and discussion of issues related to LP&L vendor procurement risk, supply chain volatility and shortages, and price increases.
 
3. 5.   The Board will consider a resolution authorizing the Purchasing Manager, or his designee, to issue Purchase Order Amendment 1 by and between the City of Lubbock, acting by and through Lubbock Power & Light, and Terex Utilities, Inc. (through its affiliate Terex Global GMBH), regarding transmission crew vehicles and equipment due to price increases and supply chain issues for same.
 
3. 6.  
Presentation and discussion by the Director of Electric Utilities, or his designee, regarding updates on the legislative and regulatory matters regarding ERCOT and/or the electric utility industry, and the status of any legislation, legislative hearings, rulemakings, and/or regulatory or administrative action regarding same, including but not limited to rulemakings regarding weatherization and market design.
 
3. 7.  
Presentation and discussion by the Director of Electric Utilities, or his designee, regarding updates on potential for providing customer choice to LP&L customers, the timing and content of a potential irrevocable opt-in resolution, the need for a provider of last resort and any potential process for same, distribution projects necessary for opt-in, proceedings before the Public Utility Commission of Texas, customer education on retail choice, changes in business processes and operations, and other related matters regarding the initiation of competition for retail electric service in Lubbock Power & Light's certificated retail service area.
 
4.   CONSENT AGENDA
 
4. 1.  
The Board will consider a resolution authorizing the Director of Electric Utilities, or his designee, to execute that certain Second Amendment to Professional Services Contract by and between City of Lubbock, acting by and through Lubbock Power & Light and Advanced Control Systems, Inc. ("ACS") regarding software support services.
 
4. 2.  
The Board will consider a resolution authorizing the Director of Electric Utilities, or his designee, to execute that certain Contract for Distribution Contractor Services, RFP # 7128-21-ELD, by and between the City of Lubbock, acting by and through Lubbock Power & Light, and Texas Power Suppliers, Inc. (Primary) and KV Power, LLC (Secondary), for LP&L Distribution Contractor Services—Annual Pricing.
 
4. 3.  
The Board will consider a resolution authorizing the Director of Electric Utilities, or his designee, to execute a Contract for Materials for Aqueous Ammonia by and between the City of Lubbock, acting by and through Lubbock Power & Light, to Southern Ionics, Inc., ITB# 7143-21-ELP, regarding LP&L Aqueous Ammonia – Annual Pricing.
 
4. 4.  
The Board will consider a resolution authorizing the Director of Electric Utilities, or his designee, to execute that certain Contract for Materials for Wood Poles, by and between the City of Lubbock, acting by and through Lubbock Power & Light, to Texas Electric Cooperatives, Inc., ITB# 7144-21-ELD, regarding LP&L Wood Poles – Annual Pricing.
 
4. 5.  
The Board will consider a resolution authorizing the Purchasing Manager, or his designee, to execute Purchase Order by and between the City of Lubbock, acting by and through Lubbock Power & Light, to Anixter, Inc., RFP# 7102-22-ELD, for LP&L East Broadway Equipment.
 
4. 6.  
The Board will consider a resolution authorizing the Purchasing Manager, or his designee, to execute Purchase Order by and between the City of Lubbock, acting by and through Lubbock Power & Light, to Anixter, RFP# 7107-22-ELD, for LP&L High Voltage Circuit Breakers for Co-Op and Thompson Substations.
 
4. 7.  
The Board will consider a resolution authorizing the Purchasing Manager, or his designee, to execute Purchase Order by and between the City of Lubbock, acting by and through Lubbock Power & Light, to Electrical Power Products, Inc., RFP# 7108-22-ELD, for LP&L Thompson and Co-Op Substation Relay Panels.
 
4. 8.  
The Board will consider a resolution authorizing the Purchasing Manager, or his designee, to execute Purchase Order by and between the City of Lubbock, acting by and through Lubbock Power & Light, and Siemens Industry, Inc., RFP# 7103-22-ELD, for LP&L Medium Voltage Circuit Breakers for Co-Op and Thompson Substations.
 
4. 9.  
The Board will consider a resolution rejecting all proposals for RFP# 7111-22-ELD, for LP&L PVC Conduit for Underground Distribution.
 
 

    

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