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AI# 11134
Regular City Council Meeting
7.27.
11/16/2022:
Information
Agenda Item
Resolution - Fleet Services:
Consider a resolution authorizing the Mayor to execute Purchase Order 31069847, with Randall Reed’s Planet Ford 635, for the purchase of four Sport Utility Vehicles, for various City departments.
Item Summary
For Fiscal Year 2022-23, the City Cemetery, Code Enforcement, and Fleet Operations Departments were approved for one new vehicle each, a total of three (3) Mid-Size SUVs to replace vehicles that have exceeded their useful lives and were in need of costly repairs.
The Water Meter & Customer Service Department was approved for one (1) Compact SUV as an expanded level request.
In response to ITB 23-16871-SB, the following bids were received and opened on October 18, 2022:
Line Item 1: Three (3) Mid-Size Sport Utility Vehicles, 4-Door, 4x4
Vendor
Vehicle/Equipment
Total Cost
Randall Reed’s Planet Ford 635
2023 Ford Explorer
$36,878 x 3 Units = $110,634
Grapevine Dodge, Chrysler, Jeep
2023 Jeep Grand Cherokee
$41,427 x 3 Units = $124,281
Line Item 2: One (1) Compact/Small Sport Utility Vehicle, 4-Door, 4x2
Vendor
Vehicle/Equipment
Total Cost
Randall Reed’s Planet Ford 635
2023 Ford Escape
$26,880 x 1 Unit = $26,880
Grapevine Dodge, Chrysler, Jeep
2023 Jeep Grand Cherokee
$43,669 x 1 Unit = $43,669
Fleet Staff recommended award to the lowest bidder who met all specifications, Randall Reed’s Planet Ford 635 of Garland, Texas.
Fiscal Impact
Purchase Order 31069847, with Randall Reed’s Prestige Ford 635, for the total cost for all 4 SUVs is $137,514.
The SUV Purchases are funded in the following CIP Accounts:
The $36,878 purchase of one (1) Midsize Sport Utility Vehicle for the City Cemetery is funded in CIP 92785, the Cemetery Vehicle Replacement Fund for FY 2022-23.
The $36,878 purchase of one (1) Midsize Sport Utility Vehicle for the Code Enforcement Department is funded in CIP 92787, the General Fund Vehicle Replacement for FY 2022-23.
The $36,878 purchase of one (1) Midsize Sport Utility Vehicle for the Fleet Operations Department is funded in CIP 92784, the Fleet Vehicle Replacement Fund for FY 2022-23.
The $26,880 purchase of one (1) Compact Sport Utility Vehicle for the Water Meter & Customer Service Fleet Department is funded in CIP 92781, the Water/Wastewater Vehicle Replacement Fund for FY 2022-23.
Staff/Board Recommending
Brooke Witcher, Assistant City Manager
Dominic Esperat, Director of Fleet Operations
Attachments
Resolution
PO 31069847
92787 Budget Detail
92784 Budget Detail
92781 Budget Detail
92785 Budget Detail
CIP Summary-4211
CIP Summary-3526
CIP Summary-6311
CIP Summary-6611
Bid Tab Sheet
2023 Project Summary 16871 (c)
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