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PUBLIC COMMENT
Public comment is an opportunity for the public to make comments and express a position on agenda items.
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This period, of up to thirty minutes, is dedicated to public comment. Each member of the public will have three minutes to speak. Any member of the public that requires the assistance of a translator will have six minutes to speak. Comments must be limited to only those items posted on the Electric Utility Board agenda. Any member of the public wishing to speak shall sign up on the public comment sheet on the day of the Electric Utility Board Meeting, prior to the beginning of the meeting. The Electric Utility Board shall follow the order of persons wishing to speak as listed on the sign-up sheet. If everyone who signed up to speak has been given an opportunity to speak and the time designated for public comment has not been exhausted, the Electric Utility Board may, at its discretion, open the floor to anyone else wishing to address the Electric Utility Board, subject to all the same procedures and guidelines.
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Introduce new Board member Rhea Hill.
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Special recognition and appreciation of LP&L crews participating in Hurricane Milton relief efforts.
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BOARD COMMENTS
The Electric Utility Board may make any comments related to topics discussed below or make comments on any future agenda items.
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EXECUTIVE SESSION |
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Hold an executive session in accordance with V.T.C.A. Government Code § 551.086 and §552.133, to discuss and deliberate, on the following competitive matters of Lubbock Power & Light, reasonably related to the following categories:
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Discussion and deliberation of generation matters, including but not limited to generation unit and/or portfolio sale opportunities including the potential for unused land designated for other uses.
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Discussion of customer billing, contract, and usage information, system load characteristics, and ERCOT power analyses and strategies.
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Discussion of LP&L's Enterprise Risk Management project.
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Discuss and the Board will take possible action related to competitive matter.
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Hold an executive session in accordance with V.T.C.A. Government Code § 551.071, seeking the advice of legal counsel about pending or contemplated litigation or settlement offers and hold a consultation with the attorney on matters in which the duty of the attorney to the City Council and to the Electric Utility Board under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas conflicts with Chapter 551 of the Texas Government Code:
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Legal advice regarding issues herein listed on the agenda.
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Legal advice and counsel regarding confidential matters pertaining to integration into retail market competition.
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Legal advice and counsel regarding contemplated litigation matters.
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Legal advice and counsel regarding North American Electric Reliability Corporation Critical Infrastructure Protection (NERC CIP) standards.
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Application of the City of Lubbock, acting by and through Lubbock Power & Light (LP&L) to Change Rates for Wholesale Transmission Service, proceeding before the Public Utility Commission of Texas, PUC Docket No. 54657.
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City of Lubbock, Texas v. Elk City Wind II, LLC, Cause No. CIV-23-232-G, proceeding in the United States District Court for the Western District of Oklahoma.
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Hold an executive session in accordance with V.T.C.A. Government Code § 551.074 to deliberate the appointment, employment, evaluation, and duties of a public officer or employee (Director of Electric Utilities/Chief Administrative Officer, and General Counsel).
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11:30 a.m. – Approximately - Following completion of the Executive Session, the Electric Utility Board and City Council will reconvene in open session to discuss the items listed below. It is anticipated that the open session will begin at 11:30 a.m. However, this is an approximation and the Board and City Council may begin the open session earlier or later depending on when the Executive Session is complete.
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REGULAR SESSION |
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The Board will approve the minutes from the Regular Electric Utility Board meeting held on October 15, 2024.
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Presentation and discussion of the update/report by the LP&L Chief Administrative Officer, or his designee, regarding strategic planning, board committee reports, ordinance change requests, EUB policy and procedures, customer service, business center practices, procedures and policies, transition to retail customer choice, customer concerns and complaints, billing system, forms and procedures, status of transmission and distribution projects, generation, mutual aid, weather events, outage and restoration efforts, grid matters, Electric Reliability Council of Texas ("ERCOT") matters and committee participation, staffing levels, personnel, regulatory matters, training, cybersecurity, mutual aid agreement, and operational performance metrics.
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Presentation and discussion of financial and capital statements, budget, financing options, audits, and financial policies of Lubbock Power & Light relating to debt issuance issues and historical debt matters, reserve account funding, cost allocation, revenue and expense projections, power cost recovery factor, customer metering, tariff and billing, service and administrative issues.
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Presentation and discussion of LP&L's Enterprise Risk Management Project.
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Presentation and discussion of key performance indicators (KPI's) related to LP&L's Strategic Plan 2030 for the LP&L Customer Service Department by the Chief Customer Officer. |
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The Board will consider resolutions regarding the Electric Utility Board Committees:
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Discuss and the Board will take action regarding the appointment and confirmation of Board members to the Electric Utility Board Technical Review Committee.
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Discuss and the Board will take action regarding the appointment and confirmation of Board members to the Electric Utility Board Financial Review Committee.
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Discuss and the Board will take action regarding the appointment and confirmation of Board members to the Electric Utility Board Customer Engagement Committee.
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Discuss and the Board will take action regarding the formation of the Electric Utility Board Proposed Bylaws and Policies Committee.
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Discuss and the Board will take action regarding the appointment of a Board member to the City of Lubbock's Audit Advisory Committee.
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CONSENT AGENDA |
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The Board will consider a resolution authorizing the Chief Administrative Officer, or his designee, to execute a Fourth Amendment to Software Support Services Contract, by and between the City of Lubbock, acting by and through Lubbock Power & Light, and Minsait Advanced Control Systems Inc., related to hardware and software support and training. This Amendment extends the term of the agreement and increases the amount payable by $231,143.00 each year for November 30, 2024 to December 1, 2026 for a total sum paid of $1,601,088.00.
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The Board will consider a resolution authorizing the Chief Administrative Officer, or his designee, to execute a Fifth Amendment to Professional Services Agreement by and between the City of Lubbock, acting by and through Lubbock Power & Light, and Shermco Industries, Inc., regarding professional consulting services related to communication, protection and commissioning of electric transmission and distribution substations along with any associated equipment and infrastructure as directed from time to time by LP&L. This Amendment extends the term of the agreement by six months and increases the Not-To-Exceed by $480,824.00 to a total sum payable of $5,472,492.00.
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The Board will consider a resolution authorizing the Purchasing Manager, or his designee, to execute Purchase Order, by and between the City of Lubbock, acting by and through Lubbock Power & Light, and Altec Industries, Inc., Sourcewell Contract 110421-ALT. This Sourcewell quote for $1,934,641.00 is for six articulating telescopic aerial devices to be delivered within 12-18 months after receipt of order. These units will be replacements to LP&L's Fleet as approved in the FY 2024-25 Capital Program budget.
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The Board will consider a resolution authorizing the Purchasing Manager, or his designee, to execute Purchase Order, by and between the City of Lubbock, acting by and through Lubbock Power & Light, and Sewell Ford of Odessa, BuyBoard Contract 724-23. This BuyBoard quote for $156,525.00 with a 30-day delivery is for three ½ ton 4x4 trucks. These units will be replacements to LP&L's Fleet as approved in the FY 2024-25 Capital Program budget.
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