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AI# 12975  Regular City Council Meeting 5.29. 11/12/2024:

Information

Agenda Item

Resolutions - Fleet Services: Consider two resolutions authorizing the Mayor to execute Contract 18247, with B King Ventures, LLC, dba Clear-Vu Auto Glass, and Contract 18447, with Phares Auto Glass, Inc., dba Auto Glass Co., for windshield and window repair services for City of Lubbock vehicles and equipment.

Item Summary

City staff issued an Invitation to Bid (ITB) for windshield and window repair services for City of Lubbock vehicles and equipment. In response to ITB 25-18247-LV, bids were received and opened on October 8, 2024, from the following vendors.   Vendor B King Ventures, LLC, dba Clear-Vu Auto Glass, Lubbock, Texas Phares Auto Glass, Inc., dba Auto Glass Co., Lubbock, Texas The Bid Tab Sheet is attached, showing the bids offered for annual pricing for 22 classes of windshields and windows repair services.  The hourly rates quoted in these bids included all services such as glass, parts, materials, and labor needed to perform the work.   The Fleet Staff recommends awards to the 2 vendors who submitted bids, B King Ventures, LLC, dba Clear-Vu Auto Glass of Lubbock, Texas, and Phares Auto Glass, dba Auto Glass Co., of Lubbock, Texas, to ensure proper coverage for the City’s windshield and window repair service needs.

Fiscal Impact

The estimated annual expense for the windshield and window repair services for these contracts is $50,000 per year. Funds have been appropriated for these services in the Fleet Department Fiscal Year 2024-25 Vehicle Maintenance Account.

Staff/Board Recommending

Brooke Witcher, Assistant City Manager Dominic Esperat, Director of Fleet Operations

Attachments Resolution- Contract 18247- Clear Vu Auto Glass Contract 18247 - Clear Vu Auto Glass Resolution - Phares Auto Glass Contract 18447-Phares Auto Glass ITB 24-18247-LV Bid Tabulation Sheet Project Summary Sheet

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