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AI# 12977  Regular City Council Meeting 5.17. 11/12/2024:

Information

Agenda Item

Resolution - Aviation: Consider a resolution authorizing the Mayor to execute Purchase Order 25101819, with Utility Associates, Inc., for body-worn and in-car cameras for the Airport Police Department at Lubbock Preston Smith International Airport.

Item Summary

Utility Associates, Inc. specializes in providing body-worn cameras. The Airport Police Department is requesting 11 body-worn cameras and 2 in-car systems. The body-worn cameras will have the ability to sync with the in-car system, to have remote access to activate, the ability to locate via Global Position System (GPS), and to activate when a weapon (Firearm/Conducted energy device) is drawn. The body-worn cameras will have a cloud-based evidence storage program and will include a replacement plan and warranty for the life of the contract. The 2 in-car systems will include the ability to download from the vehicle and sync with the body-worn cameras. Additionally, the in-car system will have the ability to activate, with the option of set-speed activation, the ability to locate vehicles via GPS, and have a cloud-based evidence storage program. The purchase of 11 body-worn cameras and 2 in-car systems for $69,600 is available through the Texas Association of School Boards Local Government Purchasing Cooperative, using the electronic purchasing system, BuyBoard. This purchasing cooperative is an administrative agency created in accordance with Section 791.001 of the Texas Government Code. Its purpose is to obtain the benefits and efficiencies that can accrue to members of a cooperative, to comply with state bidding requirements, and to identify qualified vendors of commodities, goods, and services. Airport Staff and the Airport Advisory Board recommend this purchase from Utility Associates, Inc. of Decatur, Georgia for $69,600, for the purchase of 11 body-worn cameras and 2 in-car cameras at Lubbock Preston Smith International Airport. The service agreement cost spread over 5 years, is shown in the table below.   Name Due Amount Payment 1 Upon Receipt $27,840 Payment 2 Year Anniversary $10,440 Payment 3 Year Anniversary $10,440 Payment 4 Year Anniversary $10,440 Payment 5 Year Anniversary $10,440

Fiscal Impact

Purchase Order 25101819, with Utility Associates, Inc., for $69,600 is funded in the Airport Operating Budget.

Staff/Board Recommending

Bill Howerton, Deputy City Manager Kelly Campbell, Executive Director of Aviation Airport Advisory Board

Attachments Resolution PO 25101819 Utility Associates, Inc. PO 25101819 (r) - Utility Associates, Inc.

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