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AI# 10302
Regular City Council Meeting
6.22.
12/14/2021:
Information
Agenda Item
Resolution - Information Technology:
Consider a resolution authorizing the Mayor to execute Purchase Order 10024759, in accordance with BuyBoard Contract 579-19, by and between the City of Lubbock and SHI Government Solutions, for a Rocket.Chat Cloud-Managed support plan for Emergency Management.
Item Summary
The purchase from SHI Government Solutions is for a 3-Year Rocket.Chat Cloud Managed Gold Edition support plan, for 500 subscription licenses at $43.03 per license. The amount of $21,515.00 will be invoiced and paid annually in advance for each year of the agreement.
The Emergency Operations Center (EOC) uses this system to communicate with various City departments and outside agencies in emergency situations and during EOC activations. The software is also utilized to compile after action reports once response to an event is complete.
The purchase from SHI Government, is made through the Texas Association of School Boards Local Government Purchasing Cooperative, Contract #579-19, using the electronic purchasing system, BuyBoard. The purchasing cooperative is an administrative agency created in accordance with Section 791.001 of the Texas Government Code and used to obtain the benefits and efficiencies that can accrue to members of a cooperative, to comply with state bidding requirements, and to identify qualified vendors of commodities, goods, and services.
Fiscal Impact
The annual payment of $21,515.00 is budgeted in the FY 2021-22 Emergency Management Professional Services account.
Staff/Board Recommending
Erik Rejino, Assistant City Manager
James C. Brown, Director of Information Technology
Attachments
SHI Resolution _Rocket.Chat
PO 10024759 - SHI Government Solutions
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