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AI# 10328
Regular City Council Meeting
6.26.
12/14/2021:
Information
Agenda Item
Resolution - Fleet Services:
Consider a resolution authorizing the Mayor to execute Contract 16244, per RFP 21-16244-MA, with Pro Petroleum, LLC, for bulk motor unleaded and diesel fuel services for City vehicles and Citibus.
Item Summary
RFP (Request for Proposal) 21-16244-MA was issued for bulk motor unleaded and diesel fuel services for City vehicles and Citibus using a pricing structure that included eight (8) cost categories. The price was based OPIS Rack Average pricing for the day + delivery.
For Evaluation Purposes Only
, the respondents were asked to use the average net price published on July 31, 2021, in the OPIS Daily Report for Lubbock, Texas for their price proposal. The contract term will begin on January 1, 2022, for one year with the option for up to four (4) one-year extension. The Contractor will contact the Fleet Department with the OPIS Rack Average pricing of the day + delivery cost.
The proposals were evaluated using the following criteria: 30 Points for Prior Experience, 30 Points for References and Response to Additional Information, 20 Points for Delivery and Resources to Supplies, 10 Points for Pricing Structure and 10 Points to Fuel Management and Reconciliation. The maximum point value is 100. After proposals were evaluated, the following ranking was obtained: 92 Points for Pro Petroleum, LLC, of Lubbock, Texas, and 77.4 Points for Pinnacle Petroleum of Hunting Beach, California.
The Staff and Evaluation committee recommends award of the contract to the highest ranked proposal, Pro Petroleum, of Lubbock, Texas.
Fiscal Impact
The estimated annual fuel costs are $2,666,453.33 for unleaded and $2,542,131.20 for diesel, for the City of Lubbock Fleet and for Citibus, and are budgeted within each department's FY 2021-22 Operating Budgets.
Staff/Board Recommending
Erik Rejino, Assistant City Manager
Dominic R. Esperat, Interim Director of Fleet Operations
Attachments
Resolution
Contract
Project Summary
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