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AI# 11277
Regular City Council Meeting
5.27.
02/14/2023:
Information
Agenda Item
Resolution - Information Technology:
Consider a resolution authorizing the Mayor to execute Contract 16762, with Visual Edge IT dba Benchmark Business Solutions, for AltaLink C8155 printers and consumable supplies.
Item Summary
Contract 16762 is with Visual Edge IT dba Benchmark Business Solutions, using Sourcewell Contract 030321-XOX Cooperative Purchasing Program, which offers contracts that have been established through open competition, as prescribed by the laws of the State of Texas.
This contract will replace the Xerox black-and-white and color digital multifunction devices, with 98 color AltaLink C8155 machines. The total average monthly cost for the color machines is $35,147.19 and includes 200,000 black and white pages printed and 150,000 color pages printed. The new AltaLink C8155 copiers will be placed on a 48-month lease. The contract provides annual maintenance services, toner and staples. The contract will be supported locally by Benchmark employees and local Xerox factory-trained service engineers.
Fiscal Impact
The total 4-year contract with Benchmark is approximately $1,687,065.12. The estimated annual cost of $421,766.28 is budgeted in the Information Technology Operating Budget.
Staff/Board Recommending
Brooke Witcher, Assistant City Manager
James Brown, Chief Information Officer
Attachments
Resolution
Contract - Visual Edge IT
Exhibit A - Visual Edge IT Contract
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