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AI# 11343
Regular City Council Meeting
5.20.
02/14/2023:
Information
Agenda Item
Resolution - Public Works Streets:
Consider a resolution authorizing the Mayor to execute Contract 17009, with HD Weaver Ditching Services, Inc., Contract 17137, with MUDco Ready Mix LLC, and Contract 17138, with Vulcan Construction Materials, LLC, to establish annual pricing of raw materials for the repair of streets, alleys, and utility installations.
Item Summary
This contract will establish the annual pricing of various sand, rock, and gravel products used in the Public Works departments as raw material in the construction and repair of streets, alleys, and utility installations. The contract includes six bid items and the advertised bid document stipulates that the City can award this contract on an “Item by Item” basis. In order to ensure the City gets the best pricing available on a product, the staff recommendation as outlined below will be to award item by item to multiple vendors. Not all vendors bid every item in the proposal.
In response to ITB 23-17009-TF, bids were received and opened on January 10, 2023, from the following vendors.
Vendor
Amount
Vulcan Construction Materials LLC of San Antonio, Texas
$90,000
HD Weaver Ditching Services Inc. of Lubbock, Texas
$170,503
MUDco Ready Mix LLC of Lubbock, Texas
$190,256
Staff recommends award to the following vendors. (The Bid Tabulation Form is attached.)
1) HD Weaver Ditching Services Inc. as the primary Contract for bid tabulation items 1- through 1-5 and 2-1
2) MUDco Ready Mix LLC as the secondary Contract for bid tabulation items 1-1, 1-3, 1-4 and 2-1
(Also tertiary Contract for item 1-2)
3) Vulcan Construction Materials LLC and secondary Contract for bid tabulation items 1-2 and 1-5
(Also tertiary Contract for item 1-3)
The contract is awarded by the unit price. The total amount of the award is estimated based on expected quantities and actual expenditures may be more or less depending on actual quantities. The price per unit will not change.
Fiscal Impact
Appropriate funding for this project is established in the 2022/2023 Water Utilities and Street Maintenance Operating Budgets.
Staff/Board Recommending
Erik Rejino, Assistant City Manager
L. Wood Franklin, P.E., Division Director of Public Works
Attachments
Resolution - H. D. Weaver Ditching Service
Contract - H.D. Weaver Ditching Service
Resolution - MUDco Ready-Mix, LLC
Contract - MUDco Ready-Mix, LLC
Resolution - Vulcan Construction Materials, LLC
Contract - Vulcan Construction Materials, LLC
Bid Tabulation
Project Summary Sheet
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