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AI# 11345
Regular City Council Meeting
5.26.
02/14/2023:
Information
Agenda Item
Resolution - Public Transit Services:
Consider a resolution authorizing the Mayor to execute Amendment No. 1 to Contract 16537, with Swiftly, Inc., to change contract renewal dates and to add service modules to the software used by Citibus to track Citibus fleet and to assure effective management and improvements in the system.
Item Summary
Contract 16537 with Swiftly, Inc., was approved by the City Council on May 10, 2022. Swiftly provides real time vehicle tracking for the Citibus fleet through software, as a service subscription, as well as support to assure effective management and improvements to the system’s reliability. It provides a data platform that will provide a live operations mapping tool for Citibus operations staff and customer service representatives, in addition to rider alerts, real time General Transit Feed Specification (GTFS) creation and management, and a passenger-facing live mapping tool.
The amendment will change the contract renewal date from May 10, 2023, to October 1, 2023, in order to align with the City's fiscal year. In addition, the amendment adds 3 three new modules to the contract. The modules are a service adjustment module, a GPS playback module, and an on-time performance module. These additions will not affect the contract costs until Contract Year 2 begins on October 1, 2023.
Fiscal Impact
The contract pricing will be:
Annual Term
Billing Date
Amount Due
Prorated Period 1 (1/1/2023-9/30/2023)
1/1/2023
$43,687.00
Prorated Period 2 (5/1/2023-9/30/2023)
5/10/2023
$28,034.24
Year 2 Total (10/1/2023-9/30/2024)
10/1/2023
$127,902.64
Year 3 Total (10/1/2024-9/30/2025)
10/1/2024
$131,739.72
Year 4 Total (10/1/2025-9/30/2026)
10/1/2025
$135,691.91
Year 5 Total (10/1/2026-9/30/2027)
10/1/2026
$139,762.67
The Year 1 annual service cost associated with this order/contract is included in the FY 2022 Citibus budget. Costs for Years 2 through 5 will be requested through the annual budget process, and if approved, will be paid for through the annual operating budget.
Staff/Board Recommending
Bill Howerton, Deputy City Manager
Chris Mandrell, General Manager of Citibus
Public Transit Advisory Board
Attachments
Resolution - Swiftly Amendment
Swiftly Contract Amendment
Swiftly Amendment Attachment
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